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La Carte Card/P Card Common GL Allocation Numbers

Every transaction posts to GL 547250 in WORKS.  This six-digit number is a suspense account and must be changed prior to the close of each cycle, when the transactions are swept.  The GL account number is a code describing what was purchased.  For example, 546700 signifies a purchase was "office supplies."  The default, 547250, is simply a placeholder and is not recognized by PeopleSoft.  Any transaction that is not reallocated before the transactions are swept will have to be reallocated with a manual journal entry after the fact.  Below is a listing of the most commonly used GL account numbers.

  • Clinic Supplies - 545220
  • Computer Supplies - 542700
  • Food Catering - 543700
  • Freight - 535802
  • Medical Supplies - 545720
  • Membership Dues - 535000
  • Office Supplies - 546700
  • Other Supplies - 547200
  • Recruitment Ad - 530210
  • Scientific Supplies - 549200
  • Software - 542200
  • Rent and Lease Vehicles for Travel - 524000
  • Out of State Field Airfare - 522220
  • Out of State Field - 522200
  • Out of State Conference Airfare - 522120
  • Out of State Conference - 522100
  • In State Field Airfare - 521220
  • In State Field - 521200
  • In State Conference Airfare - 521120
  • In State Conference - 521100
  • International Conference Airfare - 523020
  • International Conference - 523000

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