From: Ronnie Smith,
Vice Chancellor, Administration and Finance
Subject: Hurricane Katrina Recovery – Update #3
Posted: October 28, 2005
our initial update of September 29th and in the next update
posted on October 14th , we were able to share a number of
steps that had been taken as part of the effort to bring the New Orleans
facilities back on line. Most of the work accomplished to date has
focused on the initial clean up, making temporary repairs to reduce or
eliminate additional damage to facilities (from water, mold growth, etc.),
and to position us to begin working with architects, engineers and
contractors to make the permanent repairs and to remediate the
environmental issues found in our buildings. Most of the highlights
reported below will also fall into that category of work.
of the updates we have been reporting reflect temporary power and air
conditioning being restored to various buildings. We’ve also noted where
selected elevators have been put back into operation for temporary use.
It is important to realize that these temporary repairs are not designed
to allow buildings to be immediately re-occupied. There are still a
number of permanent repairs to be done and inspections to pass before
we’ll be able to return to normal use of our buildings. Specific needs
are likely to vary significantly from building to building; depending on
the severity of damage, the complexity of environmental issues present,
and the nature of the repairs needed to restore each building to normal
operations. While specific timelines cannot yet be set forth for a
particular building, we can describe the general “pattern” of work that
will be followed as we move into the permanent repair phase of the
will be working closely with the State’s Office of Facility Planning &
Control (OFPC) to complete these major repair projects. They have been
charged by the Governor and the Commissioner of Administration to provide
the primary oversight and coordination of the major repairs for all State
agencies and institutions impacted by the two hurricanes. They have
promised to work to expedite processes as much as possible to reduce
delays to accomplishing the needed work. We have already received their
permission to proceed with some selected smaller projects and we are
encouraged by their cooperation and flexibility in working with us early
on. Here is a summary of the pattern that we currently anticipate
following to accomplish the major building repairs:
Architect(s) are required by State law and regulation to do the design
of major construction, repair and reconstruction projects. This insures
that current building codes, fire codes, etc. are taken into account and
that final occupancy permits will be secured when the work is complete.
OFPC is using an expedited process to select architect(s) and the LSUHSC
Facilities staff is already working on this task.
Develop Bid Package(s) For Building
The architect(s) selected will begin developing the bid packages for the
repairs needed in each building. LSUHSC and/or OFPC will provide the
original “as built” drawings and specifications for each building which
will assist in speeding up design. LSUHSC will also have detailed
descriptions of the damage assessment and needed repairs to share
(produced thru a separate contract entered into early on with an
architect & engineering firm), which should help to expedite this step.
The resulting bid packages will be used to solicit sealed bids and award
the contract(s) for building repairs to contractor(s).
Develop Environmental Remediation Plans
Concurrent with the above, the selected architect(s) will also develop
plans and specifications for the work needed to perform any
environmental remediation in the flood damaged buildings. LSUHSC has
already provided the written reports of our environmental consultant to
OFPC and these will be used in developing the remediation
specifications. These specifications will be used to solicit sealed
bids and to award the remediation contact(s).
Bid and Award Contract(s).
The bid packages for building repairs and the plans/specifications for
the environmental remediation of each building will be made part of
competitive bid packages. (We anticipate that the environmental
remediation work will be done separately from the building repairs.)
These packages will be advertised, bids received, and the contracts
awarded. LSUHSC envisions that bids may be issued and contracts awarded
on a building by building basis, or in groups of buildings, as plans and
specs are completed in accordance with the priorities that we have
Construction, Repair & Remediation.
Once a contact has been awarded, the contractor will begin work to
complete the repairs required. Time to complete the work will vary
depending on the extent and complexity of the repairs. The
environmental remediation work will also be completed during this phase.
As a contractor completes the work for a building, the final inspections
will be scheduled and completed. Re-occupancy will require that the
State Fire Marshal, building inspectors, the State elevator inspector,
and an independent environmental consultant certify that the repair and
environmental remediation work has been completed and the building may
the process described above, LSUHSC will be working closely with OFPC, the
State’s Office of Risk Management (our insurance provider) and with FEMA
to do all that we can to maximize the available reimbursements and to
reduce the fiscal impact to the institution. It is important to observe
that we anticipate FEMA to be the predominant source of funds for most of
our permanent repairs, and they are only authorized to reimburse the State
for 90% of the eligible repair costs.
are highlights of work that has been accomplished since our update from
Friday, October 14th:
The contract with
the architectural/engineering firms to assess the damage to the campus
buildings is close to being completed. All of their field work,
inspections, etc., have been completed. They have been working on the
preparation of the detailed, written reports for each building.
Completed reports for some buildings are expected to be provided to
LSUHSC shortly. This information will be used to develop the
specifications for the permanent repairs (see above), and will also help
to document claims for reimbursement with ORM and FEMA.
contract with our environmental consulting firm is also nearly
complete. All of their field work was completed some time ago and they
recently delivered all of their reports in hard copy. All that remains
is to receive electronic copies of their reports. LSUHSC has already
provided copies of these reports to OFPC for their use in developing the
remediation specifications (see above).
The temporary IT
data center at the Department of Public Safety is stable and supporting
key software applications. Additional power supplies were needed to
support the number of servers and related equipment required and the
necessary parts were delivered and installed over the weekend of
10/8/05. Additional software applications that had been waiting for the
additional power supplies are now being brought on line.
All of the temporary
window repairs have been completed so that any inclement weather will
not damage the interiors of our buildings further. A thorough survey of
the buildings by LSUHSC Facilities staff was completed and damage to a
few additional windows was discovered, reported and addressed.
All of the emergency
(temporary) repairs to the roofs of campus buildings have now been
completed. Any permanent roof repairs will be made part of the
permanent building repair contracts described above.
Ground water has
continued to enter the basement spaces at 1542 Tulane, Stanislaus, and
the Dental School. Temporary, electric sump pumps that operate
automatically were ordered and installed in Stanislaus Hall and the
Dental School basement. They are maintaining minimal water levels as
desired. Temporary power is not yet available to the pump at 1542
Tulane, so water levels are monitored daily and the gasoline powered
pump is used to remove water when necessary.
All of the temporary
repairs to building electrical and air conditioning systems that were
found to be feasible have been completed. Temporary provision of basic
electrical power and air conditioning has been provided as follows:
Health (Floors 2-10)
Lions Eye Center
(Floors 2-9, and lab exhaust)
CSRB (Floor 2, and
A contract has been
awarded to provide temporary power (as needed) and emergency air
conditioning to the Dental School Clinic and Administration buildings.
The contractor is on site …
The contractor hired
to clean and restore the library collections at the Resource Center and
the Dental School has completed the removal of the collection from the
Dental School. This will insure that no further damage to books and
materials can occur. The Resource Center has been determined to be
stable enough (temporary A/C) that the collection can remain in place at
this time. The cleaning of the collection will be coordinated with the
contract for environmental remediation of the Resource Center. This
will allow the books to be removed, inspected, cleaned as needed, and
immediately returned to clean, environmentally-remediated spaces in the
Library and avoid any risk of new contamination.
The contractor who
was hired to power-wash the building exteriors and to clean/disinfect
the basements and selected 1st floor rooms has completed the
majority of the work. All that remains is to wash down the basement
spaces, once the movable equipment & furnishings have been removed (via
a separate contract).
The assessment of
the damage to elevators across the campus has begun. The existing
elevator maintenance contractors have had their contracts amended to
cover the permanent repairs (with the approval of OFPC) and have begun
their assessments. As parts are made available, permanent repairs will
begin. The contractors have also assisted in making temporary repairs
to get selected elevators in buildings operating.
the plans for providing temporary housing in Baton Rouge for students,
faculty and staff continue to progress. Room assignments on the FinnJet
ship continue being made for faculty and staff. The initial 100+ house
trailers are projected to have electricity connected and be made
available for occupancy by the end of next week. Students with children
who requested temporary housing are being accommodated first.
The contract to
clean selected areas of campus buildings has been issued and work has
started. Bathrooms, kitchens and public spaces are covered by the
contract. (Other building areas will be cleaned by LSUHSC staff.)
Cleaning began in the Residence Hall and work is progressing quickly.
and furnishings in basements and 1st floors has been assessed
by LSUHSC staff and the contract for the removal and disposal of the
items that are not salvageable has been awarded. (Items that may still
be usable will be removed, given an initial cleaning and stored off site
until they can be assessed further.) Work under the contract is
expected to begin early in the week of October 31st.
repair/rebuilding of domestic water pumps in three of the downtown
campus buildings has begun. Pumps have been removed from the MEB and
the Resource Center and are being worked on. When repairs on those
pumps are complete, they will be reinstalled and the remaining pumps
will be removed for repair.
With much of the emergency and temporary
work being concluded, and the permanent repairs requiring additional time
for planning and bidding before contracts can be awarded, we expect that
there may be fewer updates in the days and weeks to come. But as
meaningful events occur, we will continue to keep you abreast of the
progress being made.