Cost Accounting - Space Survey

State and Federal regulations require LSUHSC-NO to maintain an accurate inventory of space for all buildings that LSUHSC-NO owns or leases. This information supports LSUHSC-NO's Federal Facilities and Administrative (F&A) cost proposal and LSUHSC-NO's F&A cost rate.

The Fiscal Year 2009 Space Survey will be conducted by collecting information about room use and room occupant(s). In addition, for space containing sponsored research activities, the survey teams will document the appropriate accounts or chart field combinations funding the work. The survey process will involve a review, validation and update of the space-related information on a room-by-room basis. We will be asking departments to prepare for the survey by reviewing the preliminary information provided and gathering the additional information required. 

Training sessions are being scheduled for November 17th and 18th. Materials and information will be provided in these sessions to help facilitate the Space Survey process.

• Timeline for Fiscal Year End 2009 Space Survey
   

• Space Survey Documents
  - Space Survey Guidelines/Instructions
  - Room Type Codes and Descriptions
  - Room Function Definitions
  - Function Codes
  - Additional Information
  - Space Survey Form
  - Space Survey Presentation