PART I - Bylaws of the Board of Supervisors
Definitions
| A. |
The Board of
Supervisors of Louisiana State University
and Agricultural and Mechanical College.
The "Board of Supervisors of Louisiana State
University and Agricultural and Mechanical
College" or "Board" as used in the Bylaws,
shall refer to the governing Board of the
University System and shall be composed of
the Board of Supervisors, duly appointed and
qualified as provided by law. |
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| B. |
Chairman of the Board.
The term "Chairman of the Board," as used in
these Bylaws, shall refer to the Supervisor
who is the duly elected Chairman or acting
Chairman of the Board of Supervisors.
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| C. |
University System and System. The
term "University System" or "System," when
used in these Bylaws, shall refer to the
System of campuses and other facilities
governed by the Board of Supervisors, which
includes:
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Louisiana State
University and Agricultural and
Mechanical College (including the School
of Veterinary Medicine, Division of
Continuing Education, and other units
having statewide responsibilities),
located at Baton Rouge.
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University of New
Orleans.
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Louisiana State
University at Alexandria.
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Louisiana State
University at Eunice.
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Louisiana State
University in Shreveport.
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Louisiana State
University Health Sciences Center, which
administers the health-related schools
(School of Medicine in New Orleans;
School of Medicine in Shreveport,
including University Hospital; School of
Dentistry; School of Nursing; School of
Allied Health Professions; and School of
Graduate Studies), and the Health Care
Services Division.
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Louisiana State
University Agricultural Center, which
carries out a large portion of the land
grant college function by administering
cooperative extension and agricultural
research programs throughout the state.
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The Paul M. Hebert
Law Center, located at Baton Rouge,
which administers the legal education,
legal research, continuing legal
education, and legal service programs of
the Board throughout the state.
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Louisiana State
University School of Veterinary
Medicine, located on the Baton Rouge
campus, which administers the veterinary
medicine and associated graduate
education programs, basic veterinary
medicine research, continuing veterinary
medicine education, and veterinary
medicine service and clinical programs
of the Board throughout the state.
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Any other college,
university, school, institution, or
program now or hereafter under the
supervision and management of the Board
of Supervisors of Louisiana State
University and Agricultural and
Mechanical College.
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| D. |
President of the
University System. The term
"President of the University System" or
"President," as used in these Bylaws, shall
refer to the duly appointed President or
acting President of the University System,
who shall be the principal executive officer
of the University System and Secretary to
the Board of Supervisors. |
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| E. |
Chancellor. The
term "Chancellor," as used in these Bylaws,
shall refer to the administrative head of a
campus or major administrative subdivision
of the University System as designated by
the Board. |
Meetings
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| Section 1. |
Regular Meetings.
The Board of Supervisors shall hold at least
six regular meetings in each calendar year,
but at least one regular meeting shall be
held in each quarter of the calendar year.
Other meetings of the Board may be called
and held as provided by any rule,
regulation, or resolution adopted by the
Board. All regular meetings shall be held at
meeting places designated by prior action of
the Board. |
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| Section 2.
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Special Meetings.
Special meetings of the Board may be called
by the Chairman of the Board at any time, or
by the Secretary upon receipt of a written
request therefore signed by nine (9) members
and specifying the purpose of the desired
meeting. Notification shall be sent by mail
to each member at least three (3) calendar
days before the time of the meeting.
The Board shall not act upon any matter not
embraced in the notice for a special meeting
except upon the vote of two-thirds (2/3) of
the entire membership of the Board. |
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| Section 3. |
Recessed Meetings.
All meetings may be recessed from day to day
until the completion of business. |
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| Section 4.
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Quorum. Ten
(10) members of the Board, eligible to vote,
shall constitute a quorum for the
transaction of official business. |
Officers and Staff of the Board
| Section 1. |
Chairman,
Chairman-Elect and Immediate Past Chairman.
At the second regular meeting in the
third quarter of each calendar year, the
Board shall elect from among its members a
Chairman- Elect, who shall serve for a
maximum term of one year only. The
Chairman-Elect shall automatically succeed
to the office of the Chairman, which office
will be for a maximum one year term only. At
the end of the Chairman's term, the Chairman
shall automatically become the Immediate
Past Chairman and shall serve a one year
term.
Should a vacancy occur in the office of
Chairman, the Chairman-Elect will assume the
position of Chairman. Should a vacancy occur
in the office of Chairman-Elect, the Board
shall elect a successor from its
membership.. Should a vacancy occur in the
position of Immediate Past Chairman, it
shall not be filled again until the Chairman
completes his term and then becomes the
Immediate-Past Chairman.
The Chairman of the Board shall preside over
all meetings of the board, serve as an ex
officio member of all committees, name the
appointive members of all standing and
special committees of the Board, and fill
all vacancies in the membership of such
committees, in accordance with the
provisions of these Bylaws.
The Chairman-Elect of the Board shall
perform the duties of the Chairman in the
absence of the Chairman.
The Immediate Past Chairman shall perform
the duties of the Chairman in the absence of
the Chairman and the Chairman-Elect.
In the event all three such officers are
absent from a Board meeting, the Board shall
elect a temporary chairman from those
present to preside over such meeting. |
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| Section 2. |
Secretary and Office
Staff. The President of the
University System shall be the Secretary to
the Board, its Executive Committee, and
other standing and special committees. There
shall be an Administrative Secretary and an
Assistant Administrative Secretary of the
Board, and such other personnel as may be
required for the efficient operation of the
offices of the Board. The staff shall
function under the supervision and direction
of the Board.
Copies of all minutes, papers, and documents
of the Board, or of its several committees,
may be certified to be true and correct
copies by either the Chairman, Secretary,
Administrative Secretary, or Assistant
Administrative Secretary. |
Order of Business
| Section 1. |
Rules of Order.
When not in conflict with any of the
provisions of this article, Robert's Rules
of Order (latest revision) shall constitute
the rules of parliamentary procedure
applicable to all meetings of the Board. |
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| Section 2. |
Order of Business.
The order of business of regular
meetings of the Board shall be as follows:
| a. |
Roll call and invocation. |
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| b. |
Correction and approval of minutes
of preceding regular meeting and of
all special meetings held subsequent
thereto. |
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| c. |
Reports and recommendations of
standing and special committees. |
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| d. |
Reports and recommendations of the
President. |
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| e. |
Report of the Secretary. |
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| f. |
Reports for Board information. |
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| Section 3. |
Reference to
Committees. In cases where feasible
and desirable, before taking action, the
Board shall refer any subject or measure to
the standing or special committee in whose
purview the matter falls. The committee to
which the matter is referred should submit
to the Board its recommendations in writing,
together with any resolutions necessary to
facilitate such recommendations. |
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| Section 4. |
Meetings. In
order that all interested parties and the
public may be informed of all activities of
the Board, it shall be the policy of the
Board that all meetings be open to all who
wish to attend. Only when personnel or
equally sensitive matters (e.g., litigation)
are under consideration shall the Board
enter into closed or executive session;
provided, however, that no final or biding
action shall be taken in a closed or
executive session. Prior to each regular
meeting of the Board, the President shall
prepare and forward to each member of the
Board a tentative agenda for the meeting at
least ten (10) days prior to such regular
meeting. Upon written request of three (3)
members of the Board that a particular item
be included, the President shall place the
subject or subjects upon the agenda. All
matters requiring Board action, however, may
be acted on even though not carried on the
agenda.
Each resolution shall be reduced to writing
and presented to the Board before it is
acted upon. All official actions of the
Board shall require the favorable vote of a
majority of the Board members present and
voting, and, in any event the favorable vote
of at least seven (7) members. Proxy voting
is prohibited. |
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| Section 5. |
Minutes. The
minutes of the Board meetings shall record
official action taken upon motions or
resolutions which are voted upon by the
Board, and may contain a summary of reports
and pertinent discussion. Where the Board
action is not by a unanimous vote, the
"ayes" and "nays" and abstentions of the
individual members shall be recorded. The
remarks, personal views, or vote
explanations of an individual Board member
shall be included in the minutes only upon
request. The foregoing provisions relative
to contents of the minutes shall, in
general, also apply to minutes of committees
of the Board. The minutes of meetings of the
Board become official only when completed
and approved by the Board. |
Committees
| Section 1. |
Standing Committees.
Unless and until otherwise decided by the
vote of a majority of the membership of the
Board of Supervisors, the standing
committees of the Board shall consist of the
committees described in sections 6-18 below:
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| Section 2. |
Appointment and Term.
Members of all standing committees, one of
whom shall be designated as chairman, and
one of whom shall be designated as
vice-chairman, shall be appointed by the
Chairman of the Board at the time the
Chairman assumes office. The term of
committee appointments shall run
concurrently with that of the Chairman.
Vacancies occurring among the appointive
members of any committees, however arising,
shall be filled by the Chairman of the Board
for the remainder of the unexpired term. |
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| Section 3. |
Officers of the
Executive Committee, Absences, and Duties of
Committee Chairmen. The Chairman and
the Secretary to the Board shall be the
chairman and secretary respectively of the
Executive Committee. The Chairman-Elect and
the Immediate Past Chairman shall
automatically be members of the executive
committee. The Chairman-Elect of the Board
shall perform the duties of the Chairman in
the absence of the Chairman. The Immediate
Past Chairman shall perform the duties of
the Chairman in the absence of the Chairman
and the Chairman- Elect. In the event all
three such officers are absent from a Board
meeting, the committee shall elect a
temporary chairman from those present to
preside over such meeting.
It shall be the duty of the chairman of each
committee to call, and to preside over, the
necessary meetings. The minutes of the
meeting of the committee, showing its
actions and recommendations, shall be deemed
in compliance with the provisions of Article
IV, Section 3, hereof, concerning the
written recommendations of the committee. |
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| Section 4. |
Quorum of Committee
Meetings. A majority of the members
of any committee of the Board shall
constitute a quorum for the transaction of
business. When a quorum is not present, the
Chairman of the committee, or vice-chairman
in the chairman's absence, may designate a
member of the Board to serve as a substitute
member of the committee concerned. |
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| Section 5. |
Authority of
Committees. The authority of
committees of the Board shall be subject to
these Bylaws and to the policies and
direction of the Board. |
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| Section 6. |
Executive Committee. The Executive
Committee shall consist of not less than (7)
members including the Chairman of the Board,
the Chairman-Elect and the Immediate Past
Chairman, and such other members as the
Chairman may appoint. The Executive
Committee shall consider such matters as
shall be referred to it by the Board of
Supervisors and shall execute such orders
and resolutions as shall be assigned to it
at any meeting of the Board. It shall be the
further duty of the Executive Committee to
take such action as may be necessary in the
event that any emergency requiring immediate
action shall arise between Board meetings.
All acts of the Executive Committee shall be
submitted to the Board for ratification, or
rejection, at its next meeting, except in
matters where the Board shall have delegated
to the Executive Committee full power to act
with respect to any matter. Affirmative
action by a majority of the entire
membership of the Executive Committee shall
be required. |
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| Section 7.
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Finance, Infrastructure, and Core
Development Committee. Normally, to
this committee shall be referred all matters
related to administrative, financial and
facility matters in support of issues or
policies promoted or addressed by other
committees. This committee shall develop
strategies for revenue enhancement and
diversification, expenditure efficiencies,
and revenue reallocation. The committee in
addition shall devise and coordinate
employee benefit packages, oversee
administrative operations and regulations,
and coordinate facility and fixed asset
management planning. |
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| Section 8. |
Property and Facilities Committee.
Normally, to this committee shall be
referred all matters related to capital
improvements, policies of management of all
properties of the University System,
purchase or sale of land, lease or grant of
rights in property, construction of
buildings and other facilities, and other
matters concerning the properties of the
System. |
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| Section 9. |
Academic and Student Affairs and Achievement
and Distinction Committee. Normally,
to this committee shall be referred all
matters concerning the long-term academic
goals of each campus, implementation
strategies, analyses of campus
enterprise-wide resources and mission
objectives, student achievement issues, the
review and approval of academic programs,
centers, and institutes to advance the
mission of the institution, faculty
recruitment and development issues, issues
of academic accountability, and the
development of incentives for a competitive
academic environment. |
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| Section 10. |
Athletic Committee. Normally, to this
committee shall be referred matters of
policy concerning intercollegiate athletics
of the University System. In acting upon
said matters, the Committee shall have the
benefit of the advice and recommendation of
the appropriate Athletic Councils. |
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| Section 11. |
Research and Economic Development Committee.
Normally, to this committee shall be
referred matters relating to the
university's role in developing the research
enterprise and diversifying the state's
economy through the commercial transfer and
development of research results. Issues will
include research advancement and growth,
including basic, applied and clinical
research; technology transfer; intellectual
property; strategies to maximize educational
and economic opportunities; and focusing the
university's intellectual capital to solve
problems that are specific to or will
benefit Louisiana. |
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| Section 12. |
Legislative, Public Policy, and Information
Committee. Normally, to this
committee shall be referred matters relating
to coordinating, developing, and promoting
unified communications and messages on
significant policy matters; reviewing
legislative issues and governmental
initiatives; and interfacing with
foundations and affiliated organizations. |
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| Section 13. |
Audit Committee. Normally, to this
committee shall be referred matters relating
to the LSU System Audit Plan, risk
assessment, reviewing both internal and
external audit reports, monitoring and
auditing financial controls, and reviewing
rules and regulations concerning compliance. |
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| Section 14. |
Scholarship Review Committee.
Normally, to this committee shall be
referred matters relating to the LSU Board
of Supervisors Scholarship Program. |
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| Section 15. |
Flagship Committee. Normally, to this
committee shall be referred matters relating
specifically to the LSU System's national
Flagship Agenda. |
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| Section 16. |
Media Relations Task Force. Normally,
to this committee shall be referred matters
relating to developing a strategy to enhance
the relationship between the LSU System and
the local, state, and national media. |
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| Section 17. |
LSU
Health Sciences Centers Committee.
Normally, to this committee shall be
referred matters of policy concerning the
operation and management of the LSU Health
Sciences Centers, including all components
of the Health Care Services Division. |
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| Section 18. |
Special Committees. As the necessity
therefore arises, the Chairman may create
special committees with such functions,
powers, and authority as may be determined.
Unless otherwise provided in the action
creating such a committee, the Chairman of
the Board shall determine the number of its
members and designate the chairman and
vice-chairman thereof. The Chairman may also
appoint ad hoc committees for special
assignments for specified periods of
existence not to exceed the completion of
the assigned task. |
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| Section 19. |
Representative on Standing Committees of the
Louisiana Board of Regents. In
accordance with the provisions of R.S.
17:3399.5, the Chairman shall appoint a
member of the Board to represent the LSU
System on select standing committees of the
Louisiana Board of Regents. |
Communications to the Board
| Section 1. |
All communications to the Board, or to any
committee thereof, from persons having
official relations with the University
System shall be filed in writing with the
President and duly transmitted by him to the
Board; but all communications from a student
organization, teacher, officer, or employee
of any campus or System-wide unit shall be
transmitted to the President through the
Chancellor, and transmitted by the President
to the Board or any of its committees. The
President, or the Chancellor, shall have the
authority to read and comment upon the
communication but shall not delay or
withhold such communications, except as
hereinafter provided. Such communications
shall be filed with the Chancellor at least
ten (10) days before the meeting of the
Board or committee, and with the President
at least seven (7) days before such meeting.
Otherwise, the Chancellor, or the President,
may either submit such communication at that
time or withhold such communication until
the next meeting. In the event a Chancellor
elects to withhold any such communication
until the next meeting, such communication,
or a true copy thereof, shall be promptly
forwarded to the President with the notation
of the Chancellor concerning such
withholding. |
Rights, Duties, and Responsibilities of Principal
Administrative Officers of the University System
| Section 1.
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Officers of the
System. Officers of the System shall
be the President and such other officers as
the Board shall from time to time determine
to be necessary for the administration of
the System. It shall be the responsibility
of the Board of Supervisors to establish
procedures for the selection and appointment
of major administrative officers within the
University System. |
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| Section 2. |
President of the System.
| a. |
The President shall be the executive
head of the System in all its
divisions and campuses, and shall
serve as Secretary to the Board.
Except as herein otherwise provided,
the President shall be responsible
to the Board for the conduct of the
System in all of its affairs, and
shall execute and enforce all of the
decisions, orders, rules, and
regulations of the Board with
respect to the conduct of the
System. The President shall be
appointed by, and shall hold office
at the pleasure of, the Board. The
President's salary shall be fixed
by, and recorded in the proceedings
of, the Board. The President's
discretionary authority shall be
broad enough to enable him to meet
his extensive responsibilities. |
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| b. |
The President shall attend the
meetings of the Board and its
various committees. |
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| c. |
The President shall make all
nominations for appointments,
suspensions, and dismissals of all
administrative officers holding
positions at the pleasure of the
Board, after consultation with the
appropriate academic and/or
administrative staff concerned. Upon
recommendation of the Chancellor of
each campus, the President shall
have the authority to make all other
appointments, promotions, transfers,
suspensions, and dismissals of
academic and unclassified employees,
subject to the approval of the
Board. The President, or the
President's designated agent, is
authorized as the appointing
authority to make and approve
personnel actions relating to
classified and unclassified
personnel in positions exempt from
the classified service by special
action of the State of Louisiana,
Department of Civil Service,
including disciplinary actions
required to be expressed in writing. |
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| d. |
Subject to the
direction and control of the Board,
the President shall:
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1. |
Define the mission of each
campus or institution and
allocate functions and
programs to each. |
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2. |
Establish administrative
polices and procedures. |
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3. |
Implement educational
policies. |
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4. |
Coordinate the activities
among the various campuses. |
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5. |
Prepare and present a
consolidated budget. |
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6. |
Serve as governmental
liaison and spokesman for
the System to the alumni,
news media, and the general
public. |
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7. |
Promote the general welfare
and development of the
System in its several parts
and as a whole. |
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| e. |
The President shall establish and
maintain lines of communication with
the chief administrative officer of
each campus. The channel for
official communications between the
President and the various campuses
shall be through the chief
administrative officer in charge of
each campus. |
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| f. |
The President,
as the chief financial officer of
the System, shall assume and retain
control at all times over all
budgets of the System. |
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| g. |
The President
may, by written order, delegate to
the Chancellor of each campus,
authority to take action provided in
Article VII, Section 2c. Any
appointments so made shall be in
accordance with existing policies of
the System in effect at the time of
such appointment. |
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| h. |
The President
shall have authority to appoint such
committees from among the academic
and nonacademic staff of the System
as deemed desirable for the purpose
of advising the President in
connection with any problems of the
System. The Chancellor of a campus
shall be notified of all such
appointments of personnel on his
campus. |
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| i. |
The President shall be a member of
all faculties and shall serve as
Chairman of all Faculty Councils.
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| Section 3. |
System Staff Officers.
System staff officers shall include a
chief academic officer and a chief business
officer, and such other officers as deemed
necessary for the efficient operation of the
System, to be appointed by the President
with approval of the Board. The System staff
officers shall perform the duties outlined
in writing by the President and approved by
the Board. |
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| Section 4. |
Chancellors.
| a. |
There shall be a Chancellor for each
campus or major administrative
subdivision of the System who shall
be appointed by the Board upon the
recommendation by the President, and
who shall hold office at the
pleasure of the Board. The
Chancellor shall administer the
division for which he is appointed
and shall exercise complete
executive authority therein, subject
to the direction and control of the
President and the Board. |
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| b. |
As the administrative head of a
campus, the Chancellor shall be
responsible to the Board through the
President for the effective
execution of: all laws relating to
Louisiana State University System;
all resolutions, policies, rules,
and regulations adopted by the Board
for the administration and operation
of the System, and for the
governance of all of its campuses;
and all policies, rules,
regulations, directives, and
memoranda issued by the President.
The Chancellor's discretionary power
shall be broad enough to enable him
to meet his extensive
responsibilities. In the performance
of his duties and responsibilities,
the Chancellor shall have direct
access to the President. He shall be
the official medium of communication
between the President and all
personnel of his campus. |
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| c. |
Unless otherwise directed by the
President, the Chancellor shall
attend the meetings of the Board and
its various committees. The
Chancellor may invite members of his
administrative or academic staff to
aid him in his presentations to the
Board. |
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| d. |
The Chancellor, after consultation
with the appropriate academic and/or
administrative staff, shall make
recommendations to the President for
appointments, suspensions, and
dismissals of all campus
administrative officers holding
positions at the pleasure of the
Board. He shall make all other
appointments, promotions, transfers,
suspensions, and dismissals of all
academic, administrative, and
professional employees subject to
the approval of the President and
confirmation of the Board. He or his
designated agent is authorized as
the appointing authority to take and
approve personnel actions relating
to classified and unclassified
personnel in positions exempt from
the classified service by special
action of the State of Louisiana,
Department of Civil Service,
including disciplinary actions. |
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| e. |
The Chancellor shall be a member
of all faculties on his campus and
shall be Vice-Chairman of the
Faculty Council of his campus. |
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| f. |
Within the
framework of the functions and
programs assigned to each campus by
the Board and the President, the
Chancellor shall implement
educational and administrative
policies for his campus. He shall
prepare an organizational chart of
the major divisions of the campus
and shall designate such duties and
responsibilities as he deems proper. |
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| g. |
The Chancellor shall be responsible
to the President for the budget of
his campus. This shall include the
functions of review and
recommendation concerning the
budgets of all divisions of the
campus and the preparation of a
consolidated budget, as well as
execution of the budget as approved
by the President and the Board. |
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| Section 5. |
The President's
Advisory Council for the University System.
The President shall have an Advisory
Council for the University System. It shall
consist of the President, members of the
President's staff that he shall designate,
and the Chancellors. The President shall
serve as Chairman, or, in the President's
absence a member of his staff that he shall
designate shall serve in his place. The
functions of the Council shall be to discuss
common problems, exchange information,
review the operation of the University
System, and advise the President on matters
of general policy and administration. |
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| Section 6. |
Council of Chief Academic Officers.
The Council shall consist of the chief
academic officer of the System staff, who
shall serve as chairman, and the chief
academic officer of each major subdivision
of the University System. The Council shall
act in an advisory capacity to the President
in matters relating to academic standards,
programs, and policies of the System. |
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| Section 7. |
The
Executive Graduate Council. There
shall be an Executive Graduate Council of
the University System Graduate Division. It
shall consist of:
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| a. |
The chief academic officer of the
System staff, who shall serve as
chairman. |
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| b. |
The chief graduate officer for each
campus. |
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| c. |
An appointed member of the graduate
faculty from each campus of the
System offering resident graduate
work. These appointees shall be
recommended to the President for
appointment by each campus' chief
administrative officer after
consultation with the Chairman of
the Executive Graduate Council, in
order to avoid a concentration of
representation from any general
subject area. |
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| d. |
A single member, representing those
campuses not offering graduate work,
appointed by the President. |
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| e. |
A single member-at-large of the
Graduate faculty to be appointed
from any campus of the System by the
President. |
The member-at-large shall
be appointed for two years and the members
from individual campuses shall be appointed
for staggered terms of three years.
The Executive Graduate Council shall
coordinate all graduate work and approve new
programs and degrees recommended by the
several chancellors and their graduate
councils for transmittal to the President
for review before presentation to the Board. |
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| Section 8. |
Authority of the President, Submission of Proposals for System
Approval, Setting of Board and Integrated Committee Agenda, Matters Requiring Express
Board Approval, and Related Matters
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| A. |
Executive Committee
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1. |
The Board, by formal resolution addressing that single purpose and not included
within a particular substantive matter, may delegate to the Executive Committee final authority to
act. All such delegated actions shall require a two-thirds majority of the entire membership of the
Executive Committee. Prior to such final action by the Executive Committee, timely notice shall be
provided to every Board member in writing, or, in emergency circumstances, by telephone, e-mail,
or in person. |
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2. |
In the interim between regularly scheduled Board meetings, when either (i) a
declaration of a state of emergency or disaster over an area which affects any campus, division,
institution, or other component of the LSU System has been declared pursuant to the provisions
of La. R.S. 29:731 et seq., or (ii) the President, the Chair, and the Chair-Elect have certified a
matter for which action is required before the next Board meeting, then the Executive Committee
is authorized to take all required actions on behalf of the Board reasonably necessary for the
safety and protection of persons, property, or the public health. The President shall report to the
Board all actions taken pursuant to this authority within 3 business days. |
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3. |
When the Chair determines that the Executive Committee is not able to meet
timely in the situations provided for in paragraph A.2, the President, after consultation with the
members of the Executive Committee, shall be authorized to take actions on behalf of the Board
reasonably necessary for the safety and protection of persons, property, or the public health. The
consultation may be by telephone, e-mail, fax, or in person. The President shall report to the
Board all actions taken pursuant to this authority within 3 business days. |
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| B. |
Grant of Authority By Board to President
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1. |
The President is authorized to take any action not expressly required to be
presented to the Board by these Bylaws and not otherwise required by law, contract, or
agreement to be acted upon by the Board. |
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2. |
The President additionally is authorized to delegate to Chancellors and
Chancellor-equivalents authority vested in him when he deems it to be in the best interests of the
University and consistent with the provisions and purposes of this Section. All such delegations
shall be made in writing, with formal prior timely written notice to the Board. All prior delegations
of such authority not inconsistent with this section shall remain in effect until amended or
supplemented by the President or the Board. |
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| C. |
Board, Executive Committee, and Integrated Committee Agenda
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1. |
The agenda for the executive committee meetings, regular board meetings, and
the integrated committee meetings shall be set by the Chair, after consultation with the Chair-
Elect, and the President, with appropriate input from the chancellors. No matter shall be placed
on any such agenda unless the procedures set forth in subsection E for submission of proposals
for System approval have been met, except in exceptional circumstances as determined by the
Chair, after consultation with the Chair-Elect and the President. |
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2. |
Upon request of five board members made in writing or at a regular Board
meeting, an item shall be added to the next following regular Board meeting agenda. |
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3. |
The agenda for special committee meetings and special Board meetings shall be
set by the Chair or the respective committee chairs. |
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| D. |
Significant Board Matters Requiring Approval by the Board
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The following matters shall require approval by the Board. No such matter shall be
undertaken or approved by or for any campus or the System without prior review by the President
and appropriate System staff and formal approval by the Board. |
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1. |
General Rule: Any matter having a significant fiscal (primary or secondary) or
long-term educational or policy impact on the System or any of its campuses or divisions. |
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2. |
Matters related to contracts: |
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a. |
The assignment, lease, transfer, encumbrance or sale of land, mineral rights,
rights-of-way, servitudes, or other immovable property owned or controlled by
LSU. Provided however, a lease (or guarantee of a lease) wherein an LSU
System entity is a lessee or lessor of building space not exceeding 5,000 gross
square feet, upon recommendation of a chancellor or equivalent with full
particulars presented as provided in subsection E may be approved by the
President. Reasonably related leases may not be structured to avoid Board
approval requirements. All such transactions shall contain the maximum
protections reasonably afforded by law in favor of LSU. |
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b. |
Any contract or series of related contracts for the design, construction, repair, or
renovation of any building or other structure involving a total of $350,000 or more.
The authority of the President to approve any such contracts involving a total of
less than $350,000 submitted in substantial compliance with the requirements of
subsection E is recognized. The President may delegate to chancellors or
equivalents the authority to approve any such contracts involving a total of less
than $125,000, as well as establish any procedures appropriate for such
approvals. |
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c. |
Any contract or series of related contracts for design, acquisition, or
implementation of major academic, administrative, or billing software systems
and applications involving a total of $500,000 or more. The authority of the
President to approve any such contracts involving a total of less than $500,000
submitted in substantial compliance with the requirements of subsection E is
recognized. The President may delegate to chancellors or equivalents the
authority to approve any such contracts involving a total of less than $250,000,
as well as establish any procedures appropriate for such approvals. |
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d. |
Use agreements relating to the granting of rights to any System or campus
property or property rights involving a total of $100,000 or more, in one fiscal year
or an aggregate of $150,000, or more, in two or more fiscal years. |
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e. |
Any contract or series of related contracts for the construction of new fraternity
and sorority houses, original leases and substantial amendments or modifications
thereto or arising out of same. |
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f. |
Cooperative endeavor agreements pursuant to Article VII, Section 14 of the
Louisiana Constitution, joint ventures, partnerships, and similar agreements, and
agreements directly relating thereto. |
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Acceptance of donations to an entity of the LSU System made by a nongovernmental
person or entity of: (i) any immovable property or (ii) movable
property in an amount greater than $125,000. |
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3. |
Matters related to intellectual property: |
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a. |
Final agreements relating to the purchase, sale, assignment, or licensing of any
intellectual property rights, including patents, copyrights and trademarks. |
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b. |
Final agreements relating to the joint venture, use, purchase, sale, assignment,
or licensing of any invention, device, formula, system, process, or such similar
things, as well as any agreements relating to the granting of royalties or profit
participation to any current or past employee. |
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c. |
Upon adoption by the Board of a uniform process for negotiation and review of
agreements covered by this Paragraph 3 and uniform substantive standards for
their content, through standardized templates or otherwise, the President shall
have authority to approve agreements made in conformity therewith. |
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Matters related to personnel: |
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a. |
Educational leave and sabbatical leave in excess of three months during any
twelve month period. |
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b. |
Termination of tenured faculty. |
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c. |
Head coach and athletic director contracts and amendments thereto, provided
that the President shall have the authority to approve any non-substantial
amendments. |
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Conferring emeritus titles and all honorary degrees. |
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Leave without pay for one year or more or special leave with any pay or benefits
for thirty days or more within any twelve month period. |
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Retrospective compensation of any type. |
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g. |
Appointment of and compensation for the President, all chancellors or
equivalents, and all positions above that of dean or equivalent. |
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h. |
Upon approval by the Board of a uniform personnel policy, the President shall
have authority to approve all actions taken in conformity with such policy, except
as otherwise provided herein and in that policy. The President shall report all
actions taken pursuant to this authority to the Board, not less than semi-annually.
Such reports, as well as any reports required by the uniform personnel policy
approved by the Board, shall include, for each position for which presidential (or
presidential-delegated) action was taken, the following information: (i) all sources
of compensation; (ii) the nature of the appointment; and (iii) all proposed
employment contracts, letters of appointment, and other compensation or special
benefits-related agreements. Additional reports may be provided for in the
approved uniform personnel policy. Until a uniform personnel policy is approved
by the Board, the existing provisions of Art. VII of the Bylaws relating to
personnel matters (effective Dec. 9, 2005) shall remain in force. |
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Except as specifically provided in the uniform personnel policy approved by the Board,
Board approval is not required for personnel actions which are governed by the laws and rules
promulgated by the Department of State Civil Service affecting the Classified Service. |
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The President, the Chair, and the Chair-Elect shall review senior System staff
compensation on an annual basis. |
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5. |
Other matters: |
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a. |
New academic degree programs. |
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b. |
Non-academic affiliation agreements. |
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c. |
Such other matters that are not expressly delegated herein or hereafter by the
Board to the President or a chancellor or equivalent and which reasonably
should be considered to require Board approval as generally defined above and
as construed in light of the illustrative listings. |
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d. |
Any matter the Board hereafter determines to require Board approval. |
| E. |
Submission of proposals for approval by the President or the Board
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All matters submitted to the System by any campus for approval either by the Board or
the President shall be submitted timely by the Chancellor or equivalent to the President. The
President and System staff shall review all such submissions. If Board approval is required, the
President and System staff shall prepare an executive report, including a recommendation to the
Board, regarding the submission. All such submissions to the President by the Chancellor or
equivalent shall include the following listed items: |
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A summary of the matter in reasonable detail; |
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A full description of the business plan or equivalent, as applicable, including a
clear statement of the fiscal impact upon the campus in question and the LSU System; |
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Where the success or fiscal feasibility of a proposal depends on estimates or
predictions of future usage of a program, service, or facility, such as the number of persons
expected to use a facility or the number of students expected to enroll in a program, a description
of the data and other factors used to make the relevant estimates or predictions, and an analysis
of the consequences should the actual usage be substantially higher or lower than predicted or
estimated; |
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Where applicable, a description of the competitive process followed to set the
price or amount of any lease, purchase, or sale or, if no competitive process was followed, a
description of the process followed to assure that the price or amount is consistent with, or more
advantageous to LSU than, the fair market value of the property, goods, or services being leased,
purchased, or sold; |
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The legal documents proposed to be entered into by LSU; |
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A list of all persons and legal entities with an interest in the proposal, including
the names of the LSU employees responsible for supervising the proposal if it is approved and
the precise legal name, as recorded with the Secretary of State, of any corporation, LLC,
partnership, or other legal entity participating in the proposal; |
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A list of any related existing or contemplated future transactions, whether such
future transactions will be legally required or are merely expected or desired to occur as a result
of the submitted proposal; |
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8. |
A disclosure of any known relationships between any LSU employee and any
private contractor or other party to the matter and the steps taken to avoid any conflicts of
interest; if no such contrary disclosure is made, the submission shall be deemed to constitute an
express certification by the Chancellor or equivalent that a reasonable inquiry has been made
and no such conflicts of interest exist; |
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9. |
Any other material the President, the Board, or the Executive Committee determines
will assist in understanding the matter presented. |
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The act of submission of a matter in accordance with the provisions of this section shall
constitute an express certification by the Chancellor or equivalent that the information submitted
is complete and accurate. The submission shall include a brief acknowledgment of compliance
with this Section, signed by the Chancellor or equivalent. |
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The Chancellors and equivalents shall cooperate with the President and the System staff
(who are acting on behalf of both the President and the Board) in their review of any proposal
submitted, and shall promptly supply any additional information which the President and System
staff believe will be needed by the Board for proper consideration of the proposal. |
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The Chancellors and the President and System staff shall cooperate to develop standard
reporting formats for providing information to comply with this subsection E. |
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| F. |
Deadlines for submission of proposals
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Except as provided below, all proposals for Significant Board Matters shall be
submitted to the System office no less than 30 days prior to the scheduled meeting date of the
Board or Executive Committee at which action is requested. In exceptional circumstances, which
should be rare, the Chair, in consultation with the Chair-Elect and the President, may authorize a
later submission of a Significant Board Matter, but in no event should such submission, including
all information required by subsection E, be made less than 5 business days prior to the meeting
of the Board or Executive Committee, or such other period of time necessary to allow appropriate
review, whichever is greater. |
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Except as provided below, all proposals for matters which may be approved by
the President without Board action shall be submitted to the System office no less than 20 days
prior to the date by which approval is needed. In exceptional circumstances, the President may,
upon written justification, authorize in writing later submission of a matter which may be approved
by the President. In exceptional circumstances when a later submission is requested, all
information required by subsection E must be submitted to, and received by, the President at
least 3 business days prior to the date by which approval is needed.
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When a major project is contemplated by a campus, such as construction of a
new facility, major renovation of an existing facility, or creation of a new program, the campus
shall formally notify the President in writing of the proposed project prior to making any
commitments, formal or informal, to any person or entity regarding that project. The President
shall, in his discretion, promptly notify the Chair, the Chair- Elect, and the immediate past Chair of
the contemplated project. Contemplated major projects should not be pursued to near
completion, or a public announcement thereof made, by a campus without this prior notice to and
approval of the President. |
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| G. |
Board Approval of Capital Outlay Requests and Operating Budgets Shall Not
Constitute Board Authority to Proceed
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1. |
Capital outlay requests need not be submitted in accordance with the procedures
of this Section. Board approval of any capital outlay request or item, or approval of an operating
budget, shall not be considered direct or indirect approval of any program or action, or authority to
anyone to proceed in undertaking such matter, unless such matter relating to an approved capital
outlay is separately and expressly approved by the Board after full compliance, review, and
specific approval by the Board or President as required by this Section. |
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Capital outlay prioritization must be approved by the Board or by the Executive
Committee. |
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| H. |
The provisions of this section shall create no rights in third parties. The failure to
follow the procedures set forth herein shall not affect the validity of any Board action.
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| I. |
All other provisions of the Bylaws, Regulations, permanent memoranda (including
conflicting portions of PM-69) and policy statements, general grants of authority from the
Board to the President or to any Chancellor or equivalent or other writings in conflict with
this Section are repealed, cancelled or withdrawn. |
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| J. |
This section of the Bylaws is effective upon approval by the Board, and upon such
approval the President shall disseminate this new section of the Bylaws to all chancellors
or equivalents and deans or equivalents for their review and further dissemination as
appropriate. |
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Rights, Duties, and Responsibilities of The Academic Staff
| Section 1.
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Academic Freedom.
The University System is committed to
the principle of academic freedom. This
principle acknowledges the right of a
teacher to explore fully within the field of
assignment and to give in the classroom and
elsewhere such exposition of the subject as
the teacher believes to represent the truth.
This principle also includes the right of a
member of the academic staff of the
University System to exercise in speaking,
writing, and action outside the University
the ordinary rights of a citizen, but it
does not decrease the responsibility which
the member of the academic staff bears to
the University System, the State, and the
Nation. When a member of the academic staff
is not officially designated to represent
the University System, the staff member must
indicate clearly that he or she is speaking
as an individual citizen.
Among the many implicit responsibilities
which must be assumed by those enjoying the
privileges of academic freedom shall be that
of refraining from insisting upon the
adoption by students or others of any
particular point of view as authoritative in
controversial issues. |
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| Section 2. |
Duties of Academic
Staff. Each member of the academic
staff is expected to be devoted to the
accomplishment of the purposes for which the
University System exists: instruction,
research, and public service. Those members
of the academic staff who comprise the
faculty of the University System are charged
to determine the educational policy of the
System through deliberative action in their
respective units and divisions. |
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| Section 3. |
Appointment and
Promotion of Academic Staff. Each
appointment or promotion of a member of the
academic staff shall be made upon the basis
of merit and the special fitness of the
individual for the work demanded by the
position. All appointments, reappointments,
promotions, and dismissals of members of the
academic staff shall be made upon the
authority of the President, subject to the
approval of the Board.
The terms of the appointment of each member
of the academic staff shall be reduced to
writing and a copy thereof furnished to each
of the contracting parties. |
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| Section 4. |
Tenure of Academic
Staff. Members of the academic staff
may be appointed for specified terms (term
appointments) or for indeterminate terms
(tenured appointments). Term appointments
are utilized at the lower academic ranks and
ordinarily for initial appointments at all
levels. Associate Professors and Professors
and those holding equivalent ranks are
tenured except as noted in System
regulations. Under certain circumstances
tenure may be awarded to those holding lower
ranks.
The provisions of tenure apply to full-time
faculty members with respect to their
academic rank and not to administrative
titles or assignments. Tenure applies only
on the campus on which the tenure is earned.
The foregoing shall not be construed to
exclude contracts between the Board and
members of the academic staff on mutually
acceptable terms other than those stated
herein.
Any appointment, whether tenured or term,
may be terminated for cause. |
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| Section 5. |
Responsibilities of
Academic Staff. It is a basic
principle that every member of the academic
staff of whatever rank shall at all times be
held responsible for competent and effective
performance of appropriate duties. No
principle of tenure shall be permitted to
protect any person from removal from a
position after full and careful
investigation, according to procedures of
due process, has revealed that the person
has not met and does not give promise of
meeting the responsibilities of the
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Amendment or Repeal of Bylaws
New bylaws may be adopted, and bylaws may be amended
or repealed, at any meeting of the Board, but no
such action shall be taken unless notice of such
proposed adoption, amendment, or repeal shall have
been given at a previous meeting or notice in
writing of the proposed change shall have been
served upon each member of the Board at least thirty
(30) days in advance of the final vote upon such
change, provided, however, that by a vote of
two-thirds (2/3) of the entire membership of the
Board, the requirement for such notice may be waived
at any time.
Rules and Regulations of the Board of Supervisors
| Section 1. |
Any action by the Board establishing policy
or methods of procedure, administrative,
business, academic, or otherwise, shall be
known as Rules and Regulations of the Board
of Supervisors. |
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| Section 2. |
Rules and Regulations
of the Board of Supervisors may be
adopted by the Board, or may be amended or
repealed, in whole or in part, at any
meeting of the Board |
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| Section 3. |
All policies and procedures of the Board,
falling within the definition of rules and
regulations, as herein defined, and in
existence upon the date of the adoption of
these Bylaws, shall be a part of the Rules
and Regulations of the Board of Supervisors. |
Adoption of bylaws
These Bylaws shall be and become effective on the
20th day of March, 1977.Repealing Clause
All rules, orders, regulations,
and resolutions heretofore enacted or adopted by the
Board, which are in conflict of these Bylaws, are
hereby repealed. |
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