CM-23 LSU Health Sciences Center New Orleans

Drug Free Workplace and Workforce

January 15, 2002

Purpose

Louisiana State University Health Science Center – New Orleans Campus is committed to providing a drug free workplace and workforce pursuant to the provisions of the Federal Drug Free Workplace Act of 1988 and interim Department of Defense rules for a program to achieve and maintain a drug free workforce.

Definitions

"Drug free workplace" means a site for the performance of work at which employees are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in accordance with the requirements of the federal Drug Free Workplace Act of 1988.

"Drug free workforce" means employees engaged in the performance of Department of Defense contracts who have been granted access to classified information; or employees in other positions that the contractor determines involve National Security, health or safety, or functions other than the foregoing requiring a high degree of trust and confidence.

"Controlled substance" means a controlled substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812).

"Criminal drug statute" means a criminal statute involving manufacture, distribution, dispensation, use, or possession of any controlled substance.

"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentences, or both, by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes.

General Policy

Louisiana State University Health Sciences Center – New Orleans Campus is committed to providing a drug free workplace and seeks to make its employees aware of the dangers of drug abuse in the workplace as well as the availability of drug counseling, rehabilitation and employee assistance through various communications media. In accordance with the Drug Free Workplace Act of 1988 and pursuant to applicable law, the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in the workplace is prohibited. Workplace shall include any location on University property in addition to any location from which an individual conducts University business while such business in being conducted. Without reference to any sanctions, which may be assessed through criminal justice processes, violators of this policy will be subject to University disciplinary action up to and including termination of employment.

Operating Procedures

Conflicts resulting from a violation of law regarding controlled substances (illegal drugs) in the workplace are to be reported to the LSUHSC University Police Department and the Department of Human Resource Management/Labor Relations section. The LSUHSC-NO University Police Department will contact the appropriate city authorities if necessary. Human Resource Management/Labor Relations section will determine what administrative action, if any, is appropriate under the university’s guidelines and refer the individual to the LSUHSC-NO Campus/Employee Assistance Program for referral to any needed assessment and treatment. 

Action by LSUHSC-NO upon conviction of any employee(s) for violation of the law as provided herein may include, but is not limited to, written disciplinary action, suspension without pay, demotion, and/or mandatory participation in a drug abuse or rehabilitation program at the employee's expense, or termination of employment.

Specific provisions regarding a drug free workplace apply to employees directly engaged in the performance of work pursuant to the provisions of a federal grant or contract. These provisions are described in Attachment I.

Further specific provisions regarding a drug free workforce apply to employees directly engaged in the performance of work pursuant to Department of Defense contracts who have been granted access to classified information, or employees in other positions that the contractor determines involve National Security, health or safety, or functions other than the foregoing requiring a high degree of trust and confidence. These provisions are described in Attachment II.

Signed: Mary Ellen Sander, M.D., Interim Chancellor

Attachment I

Drug Free Workplace

The Federal Drug Free Workplace Act of 1988 contains specific requirements relating to University employees who are engaged in the performance of a federal grant or contract as follows:

Each such employee must receive a copy of the University policy providing a drug free workplace, which shall be provided through the official promulgation of this Policy Statement and such other means as may be appropriate, and each such employee: 

1. Agree as a condition of employment to abide by the terms of the drug free workplace policy. 
2. Must notify the LSUHSC-NO Office of Human Resource Management of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction. 

The University is required to: 

1. Notify the granting agency; within 10 days after receiving notice of conviction as above, or otherwise receiving notice of such conviction, the Director of Human Resources must notify the Grants Office so that they may comply with the federal requirements for notifying the federal funding agency within 10 days. 
2. Within 30 days after receiving such notice, the Director may impose a sanction, up to and including termination of employment, or require satisfactory participation in a drug abuse or drug rehabilitation program approved by the appropriate agency. The employee will be responsible for the cost of treatment. Participation in a treatment program will comply with LSUHSC-NO administration policies and procedures.
3. Make a good faith effort to continue to maintain a drug free workplace through implementation of the requirements of this Act. 

Attachment II

Drug Free Workforce

In addition to requirements of the Drug Free Workplace Act of 1988 which apply to all employees engaged in the performance of a federal grant or contract, the Department of Defense has issued regulations which specifically apply to employees engaged in the performance of a Department of Defense contract which are provided below.

Covered employees include those employees engaged in the performance of Department of Defense contracts as follows: 

1. All Department of Defense contracts involving access to classified information. 
2. Any other Department of Defense contract when the contracting officer determines such application to be necessary for reasons of national security or for the purposes of protecting the health or safety of those using or affected by the product of or the performance of the contract (except for commercial or commercial-type products).
3. Excepted are any contracts or parts of contracts to be performed outside of the United States, its territories, and possessions, except as otherwise determined by the contracting officer. 

For those Department of Defense contracts to which these regulations apply, the following specific conditions or appropriate alternatives apply: 

Alcohol, Substance Abuse and Addiction Treatment, and Drug Free Workplace Resources

New Orleans Campus/Employee Assistance Program

• 1 (504) 568-3931
• 1 (888) 616-6642 

The LSU Health Sciences Center – New Orleans Campus/Employee Assistance Program offers free information and referral services, brief counseling and case management services to employees, students, residents, faculty and staff who may be suffering from alcoholism, substance abuse or addiction to controlled substances. Services available are described below:

Information and Referral

A C/EAP counselor will provide the client information on professional agencies and individuals in the community who are qualified to assist them resolve their alcohol, substance abuse or drug problem. 

Assessment/Problem Clarification

A C/EAP counselor will help clients identify their clinical needs and will make recommendation in order to help resolve the problem. 

Short Term Counseling

Short-term counseling will be available to help people with substance abuse problems..

Patient Advocacy

A C/EAP counselor will advocate for patients in obtaining needed services. C/EAP will maintain a list of potential service providers. 

Supervisory and Drug Screen Referrals

The counselor operating under the guidelines governing confidentiality will provide a clinical assessment and referral for the patient and provide to LSUHSC-NO only information regarding the patient's level of cooperation and participation in the C/EAP services and recommended referral only after a release of information has been obtained from the patient.

Facilities

Office visits will be held at the following facilities: 

1. 2020 Gravier St., Lion's Eye Center
2. 1100 Florida Avenue, Dental School 
3. 1542 Tulane Avenue, Dept. of Psychiatry

Program Promotions & Drug Free Workplace Training

Employee orientation will be conducted and coordinated through Human Resource Management. The orientation will serve to introduce new and existing employees to the services and availability of the C/EAP. 

Drug Free Workplace training will be offered once each year to educate employees, students, residents, faculty and staff on substance abuse, the LSUHSC-NO Drug Free Workplace policy, and the availability of treatment resources.

Listed below are resources available to employees, student, residents and faculty that can either provide substance abuse treatment or can assist individual in finding treatment for their substance abuse problem. This list is for information and educational purposes only and does not constitute an endorsement of these programs. "Alcoholism” or “Drug". 

Committee on Alcoholism and Drug Abuse for Greater New Orleans, Inc. 
3520 General DeGaulle, Suite 5010
New Orleans, LA 70114 
Phone: 362-4272

Listed below are substance abuse programs offered by professional organizations or societies for specific groups 

Allied Health Professions Students
Nursing Students
Graduate Students
Ms. Bonnie J. Adelsberg 
Mental Health Counselor 
LSU Health Sciences Center 
New Orleans, La. 
Phone: 833-7719 Office 
865-1419 Home 
568-5900 Student Health/24 hr. line 

Medical Students
Phoenix Society 
Dept. of Psychiatry 
LSU School of Medicine 
1542 Tulane Avenue 
New Orleans, La. 70112 
Phone: 568-6001 

Nurses
Barbara McGill, MSN, RN, CNAA
Louisiana State Board of Nursing
Recovering Nurse Program
3510 N. Causeway Blvd. Suite 501
Metairie, LA 70002 
Phone: 838-5429 

Physicians
Physicians Health Program 
6767 Perkins Road 
Baton Rouge, La 70804
Phone: 1-800-375-9508 

Dental
Jamie M. Manders, DDS, FAGD
Dentists Well-Being Advisory Committee
1019 Opelouas Avenue
New Orleans, La 70114
(504) 361-0550 (Office)
(504) 366-2954 (After Hours)
(504) 650-0319