Minimum Qualifications
To be eligible for employment as a Student Worker at LSUHSC-N.O.,
an individual must be a full time student in good standing;
enrolled in an accredited high school, junior college, college
or university, or a vocational-technical school operated by the
State of Louisiana. Individuals enrolled at privately owned
business schools or secretarial schools will not qualify.
The definition of a full-time student will rely on the
definition used by the institution in which the student is
enrolled. Further, if an undergraduate student is in his last
semester then any amount of credit hours are acceptable.
Approval to hire a student worker should be obtained from the
appropriate administrative official; Department Head, Dean's
Office, director, etc.
PRIOR TO THE SELECTED STUDENT BEING HIRED
OR STARTING WORK, HIRING DEPARTMENTS MUST COMPLETE and collect
the following necessary appointment documents for submission to
Human Resource Management. In addition, a completed packet of
the LSUHSC - New Orleans Policies (Equal Employment Opportunity,
Americans with Disabilities Act of 1990, The Family and Medical
Leave Act, Violence in the Workplace, Drug Prevention Program,
Drug Testing Program, Sexual Harassment, and PM-23 Drug Free
Workplace Policies) must be given to the prospective student
worker and the acknowledgement form of such policies is
completed
PER - 2 (Indicate Pay Scale and Step in Comments Section)
Completed
Student Worker application
(Must include the certification of full time student status
and be signed by the school official.)
IF STUDENT IS LESS THAN 18 YEARS OLD, a
Dept. of Labor,
"Intention To Employ" Form
must be completed by the prospective hiring department and by
the student to the issuing authority:
If attending an Orleans Parish school, that authority
is delegated to the school while in session and to McDonough
16, 1815 St. Claude Ave. when school is out of session.
If attending parochial school or public school in any other
parish, that authority is the local parish school board.
The issuing authority will issue a Work Permit to LSUHSC-N.O.
that must then be included in the student's hiring package.
The "Intention To Employ" form can be obtained from Human
Resource Management.
LSUHSC-N.O. departments that are employing a student are
required to re-certify the full time status and good standing of
each student at the beginning of each new semester. This
re-certification can be accomplished in three ways: a) by
completing the "Application For Student Employment" form and
having it signed and verified by the school official; or b)
having the institution complete the "Request For Academic
Certification" form (fax or mail); or c) obtaining a letter from
the registrar that certifies the student's full time status and
good standing. The re-certification documents must be retained
by the employing department.
Once employed by LSUHSC-N.O., students are required to notify
the employing department of any change in their full time status
or in their academic or disciplinary standing at the
institution.
Any student that is placed on academic or disciplinary probation
must resign from their student worker position immediately.
Student workers should not be allowed to work in direct
reporting relationships to any immediate family members.
The LSU Health Sciences Center - New Orleans reserves the right
to terminate a Student Worker at any time.
Students are not to work in excess of 20 hours per week (or an
average of 20 hours/week - not to exceed 40 hours per pay
period) during any week in which classes are in session or exams
are scheduled for that full week.
Students shall only be paid for actual hours worked.
Only LSU Health Sciences Students working 20 or fewer hours per
week during the period they are attending school will be exempt
from F.I.C.A. withholding taxes. F.I.C.A witholding taxes must
be paid by all other students and by LSU Health Sciences Center
students when they work more than 20 hours per week while
attending school or during breaks in the academic calendar.
At the discretion of the employing department, students may be
given a one merit increase within the particular Pay Scale after
accumulating 12 working months of part time (equivalent) LSUHSC-N.O.
experience; but not more often than every 12 calendar months.
Since students are limited to 20 hours per week during school,
full time work (40 hours/week) that might be performed during
semester breaks or during the summer, will be counted as twice
the amount of LSUHSC-N.O. work experience for the purpose of
determining eligibility for step increases.
Hiring departments should specifically identify the scale and
step in the comments section of the PER-2 when a Student Worker
is hired. The comments section of a PER-3 should be similarly
annotated when moving a Student Worker from one Pay Scale to
another, or giving a merit increase on the same scale.
How to Hire a Student Worker
Obtain approval to hire a student worker
from appropriate administrative official; Department head,
Dean's Office, Director, etc.
Determine the duties and responsibilities
of the position to be filled by a Student Worker.
Determine the minimum qualifications of a
Student Worker that would be needed to complete the duties and
responsibilities.
Based on the above, determine the Scale (A,
B, C, or D) on the Student Worker Pay Scale that will be
applicable to the position.
Solicit qualified applicants for the
particular Student Worker position. Human Resource Management
typically has a pool of student applicants.
Screen applications and interview qualified
candidates.
Select best qualified candidate and
determine the starting Step Level on the Scale previously
selected for the position. Departments will have the
discretion of appointing at any of the first three steps based
on the nature of the work performed, the relevant work
experience of the student, the student's academic level, and
the student's academic performance.
PRIOR TO THE SELECTED STUDENT BEING HIRED
OR STARTING WORK, HIRING DEPARTMENTS MUST COMPLETE and collect
the following necessary appointment documents for submission
to Human Resource Management. In addition, a completed packet
of the LSUHSC - New Orleans Policies (Equal Employment
Opportunity, Americans with Disabilities Act of 1990, The
Family and Medical Leave Act, Violence in the Workplace, Drug
Prevention Program, Drug Testing Program, Sexual Harassment,
and PM-23 Drug Free Workplace Policies) must be given to the
prospective student worker and the acknowledgement form of
such policies is completed:
PER - 2 (Indicate Pay Scale and Step in Comments Section)
Completed
Student Worker application (Must include the certification of full time student
status and be signed by the school official.)
IF STUDENT IS LESS THAN 18 YEARS OLD, a
Dept. of Labor,
"Intention To Employ" Formmust be completed by the prospective hiring department and
by the student to the issuing authority:
If attending an Orleans Parish school, that authority is
delegated to the school while in session and to McDonough 16,
1815 St. Claude Ave. when school is out of session.
If attending parochial school or public school in any other
parish, that authority is the local parish school board.
The issuing authority will issue a Work
Permit to LSUHSC that must then be included in the student's
hiring package. The "Intention To Employ" form can be obtained
from departmental offices, Deans Offices, Human Resource
Management, or the LSUHSC-N.O. Website.
How to Use Student Worker
Classification and Pay Scale
The new
Student Worker Classification and Pay Scale has been designed to
reflect the new Federal minimum wage, and to more clearly
reflect the differences in job duties and responsibilities
within the structure of the scales. The goal of the new Pay
Scale is to bring clarity and consistency to the assignment of
pay rates for student workers across the LSU Health Sciences
Center - New Orleans Campus. It creates 4 scales instead of 3
pay scales, reduces the number of steps on each scale from 10 to
5, and increases the amount of each step. Finally, it adjusts
the frequency with which step increases may be given from 6
months to 12 months.
The new Pay Scale is made up of four separate scales; A through
D. Each scale represents a specific level of job duties,
responsibilities and academic standing required of a student
worker. A brief description of each scale is given below:
Scale A
To be used for student workers who are
performing tasks that are routine and basic in nature.
They typically provide general clerical support in an office
setting, perform largely manual labor, or non-technical tasks in
a laboratory environment. Examples of work: answer phones; make
copies; deliver items; file documents; take messages; escort
patients; type or word process; sort and distribute mail;
assemble reports, prepare mail-outs, perform janitorial duties;
mow grass, wash glass-ware; clean bench tops; obtain and copy
journal articles; stock shelves, assist in inventories. Scale A
positions would work under close and direct supervision. Scale A
positions would be open to all eligible students.
Scale B
To be used for student workers who perform
para-professional duties and have responsibilities that
require some independent judgment, knowledge of subject and high
levels of accuracy. Excellent communication skills, both written
and verbal, are typically essential at the Scale B level.
Examples of work: independently prepare prior approval and
travel voucher forms on behalf of faculty/staff; collect complex
data from multiple sources while performing database management
functions; assist a technician or postdoctoral fellow by
performing routine procedures, assist with sample preparation,
and monitor instrumentation in a lab setting; provide answers
and information to the general public that are not always
routine in nature; post and balance to accounting ledgers;
maintain property control records; proofs typed material and
revises documents. Scale B positions would work under general
supervision. Scale B positions would be open to vo- tech, junior
college and college students.
Scale C
To be used for student workers are assigned
professional/technical duties and responsibilities. The
position would typically be required to resolve problems that
require interpretive judgment and the application of advanced
knowledge and skills. A student worker at Scale C works from
non-standardized formats and is given wide latitude for
unreviewed action or decision. They could be expected to plan
and implement a project. Work might be performed in a lab or
clinic setting, academic areas or institutional support
functions. Some examples of work are: provide technical guidance
or training to staff; assemble, install or fabricate components
of research apparatus or equipment; execute experimental
protocols; record and analyze results; present data and
participate in research team meetings and discussions, write and
modify scientific programs; participate in planning of projects
or develop new methods and procedures; install and support
computer hardware, software and networks; serve as a "tutor";
assist licensed health care professionals in clinical patient
care services; apply principles of engineering and physics to
solve problems. Scale C positions would work independently under
broad supervision. Scale C positions would require students who
possess advanced knowledge and skills (Juniors, Seniors,
graduate students) in specialized fields of study, such as
Computer Science, Engineering, Basic Sciences, Library Science,
Business Administration, Accounting, or Math, and they can be
used as "tutors."
Scale D
This is an exclusive, restricted scale for
student workers who perform highly responsible and complex
professional/technical duties, assisting in areas related to
patient care, clinical trials, and medical research. Scale D is
only open to students who are working towards advanced degrees
in health care related professions; Allied Health, Basic and
Physical Sciences, Dentistry, Graduate Studies, Medicine, or
Nursing.
When a student worker position is being
considered, first determine the duties and responsibilities
that would be made part of the position. Then compare those
duties/responsibilities to the descriptions of the four
scales. The scale that best matches the profile of the
position will be the scale used for determining the actual
hourly pay rate of the eventual incumbent. Students
performing similar duties with the same degree of competency
should be paid from the same scale.
Student workers may be initially hired at
Step 1 in the scale that best describes their job duties.
Departments will have the discretion of appointing at any of
the first three steps based on the nature of the work
performed, the relevant work experience of the student, the
student's academic level, and the student's academic
performance.
At the discretion of the employing
department, students may be given a one step merit
increase within the particular Pay Scale after accumulating 12
working months of part time (equivalent) LSUHSC-N.O.
experience; but not more often than every 12 calendar months.
Since students are limited to 20 hours per week during school,
full time work (40 hours/week) that might be performed during
semester breaks or during the summer, will be counted as twice
the amount of LSUHSC-N.O. work experience for the purpose of
eligibility for merit increases.
For example, a student who begins working
for LSUHSC-N.O. full time at the beginning of June and works
40 hours per week through August (3 months full time) would
have accrued 6 months of part time equivalent experience
towards earning a merit increase.
If the same student continued to work
part time for LSUHSC-N.O. during the school year, he or she
might accumulate 12 months of LSUHSC-N.O. work experience
(part time equivalent) as early as March of the following
year, but would not be eligible for a merit increase until
the beginning of June the following year (12 calendar
months).
A student worker may only be moved from one
scale to another when 1) the duties and responsibilities of
their position change substantially enough to qualify for the
higher scale and 2) when the student meets any other required
criteria for the higher scale.
When a student is moved from a lower scale
to a higher scale, the student should be paid at the step on
the next scale closest to, but not less than the next step on
the previous scale. For example, a student being paid at Step
2 of Scale C ($9.00/hr) who is moved to Scale D would be paid
at Step 1 of Scale D ($13.00/hr) because Step 3 of Scale C
would pay $10.00/hr.
LSU Health Sciences Center - New Orleans
Campus
Student Worker Pay Scale
1
2
3
4
5
SCALE A
$5.85
$6.00
$7.00
$8.00
$9.00
SCALE B
$7.00
$8.00
$9.00
$10.00
$11.00
SCALE C
$8.00
$9.00
$10.00
$11.00
$12.00
SCALE D
$13.00
$14.50
$16.00
$17.50
$19.00
Hiring
Checklist for Student Workers
Per-2 Form (Indicate Pay
Scale and Step in Comments Section)
This Checklist is
intended to be a working aid to assist the departmental Business
Manager or administrator in identifying and completing all the
necessary forms related to the appointment of a student worker.
Download Student Worker
Documents
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