Louisiana State University Medical Center
Sponsored Projects Manual
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RESEARCH AGREEMENTS

LSUHSC requires formal research agreements with for-profit sponsoring agencies. In addition, subcontracts are required when other non-profit agencies serve as the primary grantee. Each agreement must contain the scope of work, standard clauses, expenditure budget, etc.

When research agreements or subcontracts are prepared wherein payment will be provided to LSUHSC, it is routed with a GGP Checklist, two originals of the appropriate agreement, and an expenditure budget. When LSUHSC will serve as a subcontractor or subgrantee, a Statement of Intent to Establish a Consortium Agreement must be prepared (see sample on page 7.26). Samples for Government (see page 7.3-7.13) and Non-Government Funded Research Agreements (see page 7.14-7.25) are included in this section.

Before negotiating with a sponsor, the PI should review sample contract/ subcontract/agreement containing clauses required by the State of Louisiana and LSUHSC (in this section). IF SPONSOR WILL INITIATE CONTRACT/SUBCONTRACT/ AGREEMENT, make available to them the LSUHSC sample in order to avoid unnecessary delays.

Professional service, consulting and other contracts where LSUHSC will pay out funds are routed to the Vice Chancellor for Administration and Finance. Contracts over $10,000 are submitted to the State Office of Contract Review and must have the signature of the contracting party. For further information regarding these documents, please contact the Office of the Vice Chancellor of Administration and Finance (568-5135).

Steps for Preparation:

  1. Institutional Review Board (IRB) approval is required if study involves human subjects. IRB approval takes approximately 6 weeks and is necessary BEFORE the study is initiated. Forms and instructions are available in the IRB Office - 568-4060.
  2. Institutional Animal Care and Use Committee (IACUC) approval is required if research project involves vertebrate animals. Forms and instructions are available in the IACUC Office- 568-4970.
  3. If the sponsor initiates the contract/subcontract/agreement, review document for LSUHSC requirements. If LSUHSC initiates the contract/agreement, use appropriate sample in this section.
  4. Patent and Intellectual Property issues should be discussed with the Office of Technology Transfer/Vice Chancellor for Academic Affairs - 568-4804.
  5. Obtain PROPOSAL CHECKLIST - available in the Office for Research (568-4970) or the GGP (568-4802) and complete. Obtain signatures through routing process indicated on Checklist.
  6. When fully executed contract/subcontract/agreement is returned to Sponsored Projects, an account will be established.

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The statements found on this page are for informational purposes only. While every effort is made to ensure that this information is up-to-date and accurate, for official information please consult a printed University publication.

Last revised: 08/17/98