Louisiana State University Medical Center
Sponsored Projects Manual
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| Which Must Be Routed | Review Process | Administrative Review & Processing Applications |
Research Grant
Research Contract and/or Sub-Contract
Drug Study
Budget Revision
Letters to funding agency regarding any changes to project
Any research related document requiring university signature
Letters Agreeing to enter into a Consortium
Principal Investigator
Head of Department
Departmental Business Manager
Office of Research or Dean's Office
Grants & Governmental Programs
Office of Sponsored Projects
Vice Chancellor and/or President
Principal Investigator
If Presidential approval is required, three weeks is required for processing.
ADMINISTRATIVE REVIEW & PROCESSING APPLICATIONS
| A. | CHECKLIST: All proposals for extramural support, regardless of source, must be accompanied by a "Office of Grants & Governmental Programs Proposal Checklist" available from the Offices for Research or the Office of Grants & Governmental Programs. This form ensures that the appropriate officials review and approve each proposal in accordance with LSUHSC and supporting agency regulations. It also provides a dated administrative record of the processing transactions. Copies of all research committee approvals must be attached to checklist. | |
| B. | REVIEW AND APPROVAL: Each proposal for extramural support must be reviewed and approved by the Head of Department, Department Business Manager and authorized by the appropriate Dean before it is forwarded to the Office of Grants and Governmental Programs for the Health Sciences Center official signature. Proposals which involve more than one department, school or University System unit must be reviewed and approved by the appropriate officials of each unit. | |
| 1. | The HEAD OF DEPARTMENT shall be responsible for certifying that: (a) the proposal was reviewed to assure that faculty and support staff time commitments are reasonable and compatible with departmental work loads, present and planned; (b) it has been determined that the percentages of time and salaries are accurate as required by PM 41; (c) the space, facility, and service requirements are within the department's present or authorized resource capability if not specifically provided for in the proposal; (d) all budget items are properly justified; (e) a drug-free workplace exists in the department; and (f) compliance with the certification regarding lobbying is assured. The Head of Department will ensure scientific merit review of the proposed work. The Head of Department will provide budgetary review via the Department Business Manager. | |
| 2. | The DEAN or the designated representative (Office for Research) shall review the proposal for conformity with university regulations and appropriate scientific merit. | |
| 3. | Office for Grants & Governmental Programs (GGP) will provide budgetary review via the Office of Sponsored Projects and the required official university signature for properly completed and processed submittal. If the review process reveals problems - the application will be returned to the Principal Investigator for correction. | |
| C. | DEADLINES: The proposal should reach the Office of Grants & Governmental Programs at least ten (10) working days before agency deadline. Submittal of the proposal one or two days prior to a deadline could result in your application missing the deadline. | |
| D. | LEAD TIMES: The average time interval between the submission of a proposal and the award of a grant from federal agencies is at least six months. Principal Investigators should take this delay into consideration in planning for the submission of a proposal. It is important that the submission instructions of the granting agency be followed completely. | |
| E. | BUDGET MODIFICATIONS TO PENDING PROPOSALS: When budget revisions are required, the submission of such revisions to an extramural agency must be approved by the institutional official and routed through the Office of Grants & Governmental Programs. | |
The statements found on this page are for informational purposes only. While
every effort is made to ensure that this information is up-to-date and accurate, for
official information please consult a printed University publication.
Last revised: 08/17/98