In this topic you will learn how to Inquire on Receipts.

You may enter or select one of the following search criteria to retrieve the Receipt:

• Receipt (ID) Number - The Receipt Number is generated after entering and saving the receipt. When working in Production, this is the number that you will record after entering a Receipt.

See "Entering a Receipt for an Inventory Item" and "Entering a Receipt for a Non-Inventory Item" topics for details on obtaining a Receipt Number.

• Bill of Lading: The number entered in the Bill of Lading field when you entered the Receipt; or

• PO (ID) Number

View the Receipts Inquiry page. This page displays information such as Receipt No., Source, and Receipt Status.

The Receipt Lines section provides the Description, Price, Receiving Quantity, Receiving UOM, Comments, and Reject Quantity.

View the More Line Data page. This page provides additional information regarding the Receipt such as, Accept Quantity, Net Recv, Supplier UOM, Status, and Ship To location.

View the Optional Input page to view the User ID of the person who entered the receipt and the Invoice Number.

Click the Header Details link to view additional supplier and shipping information.

The Header Details page displays Supplier information, Receiving information, Ship To location, the Bill of Lading number, and Packing Slip number.

Click the Document Status link to view the receipt document status.

NOTE: This action will open a new window.

NOTE: This functionality will provide a list of Receipts for a specific location and/or department.

NOTE: When working in Production, the Location will be the facility at which the end-user is employed.

View the Receipt By Location page. This page provides a listing of receipts for a specific location.

Caution: Searching only by Received Date, Receive Source, Receipt Status, Ship To Location, Supplier ID, or Short Supplier Name could result in a large list of receipts that takes a long time to run.

View the Receipt DOC Status page. This page displays information such as Status, Supplier Short Name, Amount and associated documents.

NOTE: From the Document Status page you may view:

• The Inquiry page of this document (in this example you may view the Receiver Inquiry page);

• The Inquiry pages of the Requisition Lines, PO, Vouchers and/or Payments associated with the Receipt.

NOTE: You may only view the Vouchers and Payments if you have access to these pages.

When working in Production, you may have several Accounting Entries from which to choose.

The pages that may be accessed by selecting available Accounting Entries include:

•  Requisition Accounting Entries page;

•  PO Acctg Ln Lookup (PO Accounting Line Lookup) page;

•  Voucher Accounting Entries page;

•  Payment Accounting Entries page;

The entry selected as the example for this exercise will display the Voucher Accounting Entries page for Voucher #00594283.

Click the Accounting Entries link.

NOTE: This action opens a new window.

The Document Status page displays. From the Document Status page you may view:

• The Receipt Inquiry page of this document;

• The Inquiry pages of the Requisition, PO, Vouchers and/or Payments that are associated with the Receipt.

NOTE: You may only view the Vouchers and Payments if you have access to these pages.

The Voucher Accounting Entries page displays.

Business Unit

Your Business Unit should default into the Business Unit field when working in Production. If it does not default, enter it or select it by clicking the Lookup Business Unit button to the right of the Business Unit field. Then contact your Purchasing Superuser to ensure that the Business Unit defaults into this field for future receipts.

See below for a list of Business Units.

You may enter or select one of the following search criteria to retrieve the Receipt:

• Receipt (ID) Number: The Receipt Number is generated after entering and saving the receipt. When working in Production, this is the number that you will record after entering a Receipt.

See "Entering a Receipt for an Inventory Item" and "Entering a Receipt for a Non-Inventory Item" topics for details on obtaining a Receipt Number.

• Bill of Lading: The number entered in the Bill of Lading field when you entered the Receipt; or

• User ID

Caution: Searching only by Ship To Location, Supplier ID, or Received Date could result in a large list of receipts that takes a long time to run.

NOTE: The menu option breadcrumbs are displayed across the top of the page. You will use these to navigate later in the exercise.

This completes Inquire on Receipts.

The Receipt Number is generated after entering and saving the receipt. When working in Production, this is the number that you will record after entering a Receipt.

See "Entering a Receipt for an Inventory Item" and "Entering a Receipt for a Non-Inventory Item" topics for details on obtaining a Receipt Number

NOTE: When working in Production, the Location will be the facility at which the end-user is employed.

Your Business Unit

The Receipt Number is generated after entering and saving the receipt. When working in Production, this is the number that you will record after entering a Receipt.

See "Entering a Receipt for an Inventory Item" and "Entering a Receipt for a Non-Inventory Item" topics for details on obtaining a Receipt Number