In this topic you will learn how to Create/Find a Run Control ID.
NOTE: All reports and processes are run using a “Run Control ID”. You will need to create an ID the FIRST time you run a report or process. All subsequent times you will use “Search” to find your ID. You can create more than one ID.
The Req and Budgetary Activity report will be used to demonstrate how to create/find a run control ID.
Click the Purchasing menu entry.
Click the Reports menu entry.
After saving your parameters, you would click the Run button to begin the print process. You must access the Report Manager to view and print your report.
NOTE: Reports can only be run one at a time. You must wait for the current report to finish before initiating the print process again.
For training purposes only, click the Req and PO Budgetary Activity link.
You can select the Find an Existing Value tab to search for an existing Run Control ID. Once selected, the Req and PO Budgetary Activity page displays the information from the most recent print request.
The first time you run the Req and PO Budgetary Activity Report you will need to create a Run Control ID in order to access the Process Scheduler.
The system defaults you into the Find an Existing Value tab. Click on the Add a New Value tab or hyperlink to create a run control id.
NOTE: On all subsequent prints, you will use the Find an Existing Value tab to search for existing run control ids.
Select a run control id by clicking the desired run control id link from the Search Results list.
NOTE: If you did not save your run control parameters, the run control id was not saved and the run control will not display in your search results.
The Req and PO Budgetary Activity page displays the previously selected parameters. You can change any or all of the parameters for a new print.
A Run Control ID must be created to run many reports in PeopleSoft. If a run control is created that is unique to a specific report, it can be used to run the specified report in the future. The advantage to this method is that all Print Requisition page parameters are saved with the run control. When running future reports, a user would only have to change the Requisition ID instead of entering all report parameters again. If you create one run control to use for all reports, then you will need to change all report parameters each time a report is run.
Run Control ID
A Run Control ID is used as a means to access the Process Scheduler. You may save parameters related to a particular process or report to a Run Control ID to minimize data entry when running recurring processes and/or reports.
A Run Control ID is:
1. Specific to the end-user's Operator (User) ID;
2. Can be entered in upper case, lower case, or mixed case;
3. Can be up to 30 characters long;
4. Characters can be either number or letters, but cannot include any special characters (e.g. $, &, #);
5. Cannot contain blank spaces; and
6. Must be one continuous string of characters or words must be linked by an underscore.
Examples of Run Control IDs that meet the requirements:
1. PO_ACT_RPT can be used since an underscore links the three words together; or
2. poactrpt can be used because it is one string of characters.
Examples of Run Control Ids that do not meet the requirements:
1. PO ACT RPT because there are a blank space between the words; or
2. PO_ACT_REPORT'S because a special character is used. In this example an apostrophe is used.
The parameters you enter on the Req and PO Budgetary Activity page will be saved to the specified run control id. When running the report in the future, the user will only change dates or Chartfield Sort Options. You must save your parameters in order for your parameters to default in the future.
Enter the desired information into the Budget Date From field. Enter "110115".
Enter the desired information into the Budget Date To field. Enter "123115".
This completes Create/Find a Run Control ID.
Enter the desired information into the Budget Date From field. Enter a valid value e.g. "110115".
Enter the desired information into the Budget Date To field. Enter a valid value e.g. "123115".