In this topic you will learn how to Add a Person - Unclassified.
Click the Add the Person link.
Click the Add Name link.
Click the button to the right of the Marital Status field.
NOTE: HCSD uses only the Single or Married option.
Enter the desired information into the Address 1 field. Enter "755 Oregon Ave".
NOTE: The Address 1 field has a limited number of characters. Use the Address 2 field for apartment numbers, P.O. Box numbers, etc.
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Click the Add a new row at row 1 button.
In this example the Effective Date is the employee's hire date.
Click the Add a new row at row 1 button.
Click the Look up Ethnic Group button.
Click the Look up Pay Group button.
Click the EMT link.
Click the Compensation tab.
Click the Rate Code button.
Click the Calculate Compensation button.
Annual and Monthly compensation rates display in the Comparative Information and Pay Rates sections.
Click the Benefits Program Participation link.
Click the Look up Benefit Program button.
Click the OK button.
Click the OK button.
Click the Save button.
Click the Payroll tab.
Click the Look Up Holiday Schedule button.
NOTE: The Effective Date defaults as the current date. Depending on when you are entering the employee's information, you may need to change the Effective Date. The Effective Date is the employee's hire date.
The Standard Hours information displays based on the employee's FTE.
NOTE: The Effective Date defaults as the current date. Depending on when you are entering the employee's information into the system, you may need to change the Effective Date. The Effective Date is the employee's hire date.
In this example the employee's hire date is 05/01/2012, so the Effective Date must be changed.
Click the desired date.
Click the desired date.
In this example the effective Date has defaulted to the current date. This must be changed to reflect the employee's hire date.
Add a Person - Unclassified
This completes Add a Person - Unclassified.
Enter the desired information into the Address 1 field. Enter a valid value e.g. "755 Oregon Ave".
NOTE: The Address 1 field has a limited number of characters. Use the Address 2 field for apartment numbers, P.O. Box numbers, etc.
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Click theMain Menubutton.
Point to theWorkforce Administrationmenu.
Point to thePersonal Informationmenu.
Click theAdd a Personmenu.
Click theAdd Personbutton.
Click theAdd Namebutton.
Click the button to the right of thePrefixfield.
Click theMrlist item.
Enter the desired information into theFirst Namefield. Enter
a valid value
e.g.
"Juan"
.
Enter the desired information into theLast Namefield. Enter
a valid value
e.g.
"Cabrillo"
.
Click theRefresh Namebutton.
Click theOKbutton.
Enter the desired information into theDate of Birthfield. Enter
a valid value
e.g.
"111783"
.
Enter the desired information into theBirth Statefield. Enter
a valid value
e.g.
"LA"
.
Enter the desired information into theBirth Locationfield. Enter
a valid value
e.g.
"Baton Rouge"
.
Click the button to the right of theGenderfield.
Click theMalelist item.
Click the button to the right of theHighest Education Levelfield.
Click theI-Master's Level Degreelist item.
Click the button to the right of theMarital Statusfield.
Click theSinglelist item.
Click the button to the right of theLanguage Codefield.
Click theEnglishlist item.
Enter the desired information into theNational IDfield. Enter
a valid value
e.g.
"9 - digit Social Security Number"
.
Click theContact Informationtab.
Click theAdd Address Detaillink.
Click theAdd Addresslink.
Enter the desired information into theAddress 1field. Enter
a valid value
e.g.
"755 Oregon Ave"
.
Enter the desired information into theCityfield. Enter
a valid value
e.g.
"Baton Rouge"
.
Enter the desired information into theStatefield. Enter
a valid value
e.g.
"LA"
.
Enter the desired information into thePostalfield. Enter
a valid value
e.g.
"70810"
.
Enter the desired information into theParishfield. Enter
a valid value
e.g.
"East Baton Rouge"
.
Click theOKbutton.
Click theOKbutton.
Click theAdd a new row at row 1 (Alt+7)button.
Click the button to the right of theAddress Typefield.
Click theMailinglist item.
Click theAdd Address Detaillink.
Click theChoose a datebutton.
Enter the desired information into theAddress 1field. Enter
a valid value
e.g.
"P.O. Box 555"
.
Enter the desired information into theCityfield. Enter
a valid value
e.g.
"Baton Rouge"
.
Enter the desired information into theStatefield. Enter
a valid value
e.g.
"LA"
.
Enter the desired information into thePostalfield. Enter
a valid value
e.g.
"70810"
.
Enter the desired information into theParishfield. Enter
a valid value
e.g.
"East Baton Rouge"
.
Click theOKbutton.
Click theOKbutton.
Click the button to the right of thePhone Typefield.
Click theHomelist item.
Enter the desired information into theTelephonefield. Enter
a valid value
e.g.
"2259294240"
.
Click theAdd a new row at row 1button.
Click the button to the right of thePhone Typefield.
Click theMobilelist item.
Enter the desired information into theTelephonefield. Enter
a valid value
e.g.
"2259368989"
.
Click thePreferredoption.
Click the button to the right of theEmail Typefield.
Click theLSUHSC Email Addresslist item.
Enter the desired information into theEmail Addressfield. Enter
a valid value
e.g.
"jcabr@lsuhsc.edu"
.
Click thePreferredoption.
Click theRegionaltab.
Click theLook up Ethnic Group (Alt+5)button.
Click theBLACK - Black/African Americanlink.
Click the button to the right of theMilitary Statusfield.
Click theActive Reservelist item.
Click theOrganizational Relationshipstab.
Click theEmployeeoption.
Click theAdd Relationshipbutton.
Click theReasonlist.
Click theAppointment Unclassifiedlist item.
Click theLook up Position Numberbutton.
Enter the desired information into thePosition Numberfield. Enter
a valid value
e.g.
"0004972"
.
Click theLook Upbutton.
Click the00049726 - Manager - Service Arealink.
Click theJob Informationtab.
Click the button to the right of theEmpl Classfield.
Click thePermanentlist item.
Click theLook up Pay Group (Alt+5)button.
Click theEMTlink.
Enter the desired information into theTax Location Codefield. Enter
a valid value
e.g.
"LA"
.
Click theCompensationtab.
Click theRate Codebutton.
Click theNAMNTH - Default NA Monthlylink.
Enter the desired information into theComp Ratefield. Enter
a valid value
e.g.
"5000.00"
.
Click theCalculate Compensationbutton.
Click theBenefits Program Participationlink.
Click theLook up Benefit Programbutton.
Click theFTP - Full/Temp/Part-timelink.
Click theOKbutton.
Click theOKbutton.
Click theSavebutton.
Click thePayrolltab.
Click theLook Up Holiday Schedulebutton.
Click theHCS - Health Care Srvs Divlink.
Click theChoose a datebutton.
Click the desired date.
Click the desired date.
Click theAdd Addresslink.
Click thePrimaryoption.
Enter the desired information into theComp Rate Codefield. Enter