Cancel a PO with an Associated Req from the PO Header

In this topic you will learn how to Cancel a PO with an Associated Req from the PO Header.

A warning message displays.

The PO now has a status of Pending Cancel and the Budget Check status is valid. You must Dispatch the PO in order to get a PO status of Cancelled and a Budget Check status of Valid.

Click the Refresh button until Run Status = Success and Distribution Status = Posted.

In most instances you will be reconciling a single PO. The PO Number must be entered in both the Purchase Order and To fields.

Both the Accounting Date and To fields must be entered. Use the current fiscal year for the Accounting Date and To fields.

If you have added a new Workbench ID you will enter a Description.

NOTE: The Status of the PO is Cancelled.

Use the current date for the Accounting Date of Action.

You are returned to the Reconciliation Workbench. The PO status is Complete. To close another PO, click the Set Filter Options link.

The Workbench ID is a Run control ID. If you have previously entered a unique Workbench ID, click the Search button to access it. If not, click the Add a New Value tab to add one.

NOTE: Unlike other processes where a run control is unique to a user, this process stores everyone's run controls. It is important that you add a new Workbench ID that is unique. If you use an existing run control, you could possibly have pre-defined parameters that do not meet your needs and you will not retrieve the desired results.

If the PO ID does not display in the Qualified section it is not qualified for closing. You will return to the Reconciliation Workbench to check for input errors.

Cancel a PO with an Associated Req from the PO Header

This completes Cancel a PO with an Associated Req from the PO Header.

In most instances you will be reconciling a single PO. The PO Number must be entered in both the Purchase Order and To fields.

Both the Accounting Date and To fields must be entered. Use the current fiscal year for the Accounting Date and To fields.

If you have added a new Workbench ID you will enter a Description.

Use the current date for the Accounting Date of Action.

Click the Purchasing link.

Click the Purchase Orders link.

Click the Add/Update POs link.

Click the Find an Existing Value link.

Enter the desired information into the PO ID field. Enter

a valid value

e.g.

"00369352"

Click the Search button.

Click the Cancel PO button.

Click the Yes button.

Click the Continue button.

Click the Budget Check button.

Click the Expand Menu button.

Click the Dispatch POs link.

Click the Search button.

Click the DISPATCH_PO link.

Enter the desired information into the Business Unit field. Enter

a valid value

e.g.

"LSUNO"

Enter the desired information into the PO ID field. Enter

a valid value

e.g.

"00369352"

Click the Run button.

Click the PO Dispatch/Print option.

Click the OK button.

Click the Process Monitor link.

Click the Refresh button.

Click the Go back to Dispatch Purchase Orders link.

Click the Expand Menu button.

Click the Reconcile POs link.

Click the Reconciliation Workbench link.

Click the Add a New Value link.

Enter the desired information into the WorkBench ID field. Enter

a valid value

e.g.

"KBOCRECON"

Click the Add button.

Enter the desired information into the Purchase Order field. Enter

a valid value

e.g.

"00369352"

Enter the desired information into the To field. Enter

a valid value

e.g.

"00369352"

Enter the desired information into the Accounting Date field. Enter

a valid value

e.g.

"070111"

Enter the desired information into the Accounting Date To field. Enter

a valid value

e.g.

"063012"

Click the Down button of the scrollbar.

Click the Search button.

Enter the desired information into the Description field. Enter

a valid value

e.g.

"CLOSE PO"

Click the 00369352 option.

Click the Close button.

Enter the desired information into the Accounting Date for Action field. Enter

a valid value

e.g.

"082611"

Click the Proceed: Yes button.

Click the Yes button.

Click the Home link.