Cancel a PO without an Associated Req from the PO Header

In this topic you will learn how to Cancel a PO without an Associated Req from the PO Header.

A warning message displays.

The Budget Check process must be re-run whenever a PO is cancelled.

Click the Budget Check button.

NOTE: The PO status will change to Pending Cancel and the Budget Check will be Valid after re-running the budget check process.

Click the Search button.

NOTE: If you have not previously created a Run Control ID, you will need to create one. Click the Add a New Value tab to create a Run Control ID.

Once the Dispatch PO process completes, the PO Status is Cancelled and a Budget Check status is Valid.

If you have previously entered a unique Workbench ID, click the Search button to find it.

In most instances you will be reconciling a single PO. Enter your search criteria to find it.

You will need to add a Description if a new Workbench ID was added.

NOTE: The PO Status is Canceled.

The Accounting Date of Action is the current date.

Click the Yes button to proceed with closing the PO.

A warning message displays.

Click the Set filter options link to close another PO.

The Workbench ID is a run control. Unlike other processes where a run control is unique to a user, this process stores everyone's run controls. It is important that you add a new run control that is unique. If you use an existing run control, you could possibly have pre-defined parameters that do not meet your needs and you will not receive the desired results.

The PO is qualified for closing if the PO ID displays into the Qualified box. If the PO ID does not display, return to the Reconciliation Workbench to determine if an input error has occurred.

Cancel a PO without an Associated Req from the PO Header

This completes Cancel a PO without an Associated Req from the PO Header.

In most instances you will be reconciling a single PO. Enter your search criteria to find it.

You will need to add a Description if a new Workbench ID was added.

The Accounting Date of Action is the current date.

Click the Purchasing link.

Click the Purchase Orders link.

Click the Add/Update POs link.

Enter the desired information into the PO ID field. Enter

a valid value

e.g.

"00368577A"

Click the Search button.

Click the Cancel PO button.

Click the Yes button.

Click the Budget Check button.

Click the Expand Menu button.

Click the Dispatch POs link.

Click the Go back to Dispatch Purchase Orders link.

Click the Search button.

Enter the desired information into the PO ID field. Enter

a valid value

e.g.

"00368577A"

Click the Run button.

Click the PO Dispatch/Print option.

Click the OK button.

Click the Process Monitor link.

Click the Refresh button.

Click the Expand Menu button.

Click the Reconcile POs link.

Click the Reconciliation Workbench link.

Click the Add a New Value link.

Enter the desired information into the WorkBench ID field. Enter

a valid value

e.g.

"KBORECON"

Click the Add button.

Enter the desired information into the Purchase Order field. Enter

a valid value

e.g.

"00368577A"

Enter the desired information into the Purchase Order To field. Enter

a valid value

e.g.

"00368577A"

Enter the desired information into the Accounting Date field. Enter

a valid value

e.g.

"070111"

Enter the desired information into the Accounting Date To field. Enter

a valid value

e.g.

"063012"

Click the Down button of the scrollbar.

Click the Search button.

Enter the desired information into the Description field. Enter

a valid value

e.g.

"CLOSE PO"

Click the 00368577A option.

Click the Close button.

Enter the desired information into the Accounting Date for Action field. Enter

a valid value

e.g.

"083011"

Click the Yes button.

Click the Set filter options link.

Click the Find an Existing Value tab.