Close a Requisition to Release Remaining Pre-Encumbrance

In this topic you will learn how to Close a Requisition to Release the Remaining Pre-Encumbrance.

Click the Add a New Value tab to add a new Workbench ID.

Click the Search button to search for an existing Workbench ID.

Click the appropriate Workbench ID link.

When using an existing Workbench ID, the Requisition, Requisition To, Accounting Date and Accounting Date To fields are populated. The Requisition and Requisition To field's information will change. The Accounting Date and Accounting Date To fields may, or may not, need to be changed.

The requisition is Qualified for closing. The Accounting Date of Action is the current date.

A warning message displays.

You are returned to the Reconciliation Workbench.

The Status is now Complete and the Budget Status is Not Chk'd. You must Budget Check the requisition in order to reverse the pre-encumbrance.

Budget Check the requisition by navigating to:

Purchasing > Requisitions > Budget Check

Below are examples of messages that you might receive when clicking the Log button. Requisitions with these messages can be closed:

The requisition may not be closed because it has not been fully sourced.

Below are examples of messages that you might receive when clicking the Log button. Requisitions with these messages cannot be closed:

The Requisition is associated with a Purchase Order that has not been closed.

The Requisition is associated with a PO that has been closed or canceled but not budget checked.

Close a Requisition to Release Remaining Pre-Encumbrance

This completes Close a Requisition to Release the Remaining Pre-Encumbrance.

The requisition is Qualified for closing. The Accounting Date of Action is the current date.

Click the Purchasing link.

Click the Requisitions link.

Click the Reconcile Requisitions link.

Click the Reconciliation Workbench link.

Click the Search button.

Click the Workbench ID link.

Enter the desired information into the Requisition field. Enter

a valid value

e.g.

"0037103"

Enter the desired information into the To field. Enter

a valid value

e.g.

"0037103"

Click the Search button.

Click the 0037103 option.

Click the Close button.

Enter the desired information into the Accounting Date for Action field. Enter

a valid value

e.g.

"091511"

Click the Yes button.

Click the Home link.

Enter the desired information into the Accounting Date To: field. Enter

a valid value

e.g.

"063112"

Enter the desired information into the Accounting Date field. Enter

a valid value

e.g.

"070111"