In this topic you will learn how to manually Enter Floats.
NOTE: Employees will usually clock in for a float and then Xfer. Both will need to be checked on the timesheet by the Timekeeper. Employee floats will typically be entered when TACing in over the phone using Clock Code #5. Manual entry of floats will need to be completed to correct erroneous or incomplete data.
In this exercise you will Transfer an employee to department EL2036360 for all day Monday and Tuesday, 04/16/12 and 04/17/12.
You will need to enter the time the Transfer originally began, so a new row must be added to the timesheet.
Click the Save button.
Once the timesheet is Saved, two purple punches display on the timesheet on Monday, 04/16/12 and Tuesday, 04/17/12. The purple punches are called Phantom Punches.
Phantom Punches are system generated rather punched by the employee. Generally, Phantom Punches are associated with Floats to show that the employee left original department and transferred to another.
Check the Xfer box on the row added to indicate the employee transferred to another department.
Click the Monday Xfer option.
Enter the time on the added row the employee transferred In to the new department.
Enter the desired information into the Monday In field. Enter "8:45a".
Click the Look up Department Transfer button on the added row to search for the department number.
NOTE: All department numbers begin with the hospital designation. You will only have access to departments within your assigned Business Unit.
EL - Earl K Long Medical Center
LK - Lallie Kemp Medical Center
LC - Leonard J Chabert Medical Center
UM - University Medical Center - Lafayette
WM - W O Moss Medical Center
WS - Washington - St. Tammany Medical Center
Click the Add a new row at row 1 button to add the transfer information.
You may Cut and Paste the Monday Out punch time to the Monday Out field on the new row instead of entering the punch time directly as shown later in the exercise.
Highlight the time in the Mon Out field and right-click on the field. Select the Cut option.
Right-click on the Mon Out field. Select the Paste option.
Click the Add a new row at row 3 button.
Highlight the Tue Out time and right-click in the Tue Out field. Select the Cut option.
Check the Xfer box on the row added to indicate the when the employee transferred to the new department.
Click the Tuesday Xfer option on the added row.
Enter the time on the row added the employee transferred In to the new department.
Enter the desired information into the Tue In field. Enter "5:23p".
If you know the department number you can enter the information directly.
Enter the desired information into the Department Transfer field. Enter "EL2036370".
You will need to change the Department parameter from "beings with" to "contains" to search.
Click the button to the right of the Department field.
Click the contains option from the drop-down list.
By changing the Department parameter to "contains", you can enter the last four (4) digits of the Department number into the Department field.
Enter the desired information into the Department field. Enter "6360".
Click the Look Up button.
Click the Save button.
Right-click on the Tuesday Out field on the added row. Select the Paste option.
The number of results retrieved can be reduced by entering all or part of the Department or Description. The three most used operators that can help narrow your search results. They are:
• begins with,
• contains, and
• the wildcard (% sign).
The "contains" option wail be demonstrated in this exercise.
The first 300 results will display as a list. If the list contains more than 300 results, a message will display below Search Results. In this example the first 300 of a possible 343 results display.
A "wildcard" (% sign) can be utilized as a means of searching as well. The % sign is entered directly into the field and replaces letters, words, numbers, etc. Based on where the % sign is placed, the system will search for Department Numbers as follows:
• %6360 – department numbers ending in 6360;
• 6360% - department numbers begriming with 6360; or
• %6360% - department numbers containing 6360.
This completes Enter Floats.
Enter the time on the added row the employee transferred In to the new department.
Enter the desired information into the Monday In field. Enter a valid value e.g. "8:45a".
Right-click on the Mon Out field. Select the Paste option.
Enter the time on the row added the employee transferred In to the new department.
Enter the desired information into the Tue In field. Enter a valid value e.g. "5:23p".
Enter the desired information into the Department Transfer field. Enter a valid value e.g. "EL2036370".
Click the contains option from the drop-down list.
By changing the Department parameter to "contains", you can enter the last four (4) digits of the Department number into the Department field.
Enter the desired information into the Department field. Enter a valid value e.g. "6360".
Right-click on the Tuesday Out field on the added row. Select the Paste option.
