Add a Withholding Vendor

In this topic you will learn how to Add a Withholding Vendor.


NOTE: Prior to entering a vendor you should search for the vendor by Tax ID number or name.

Click the Expand button for the Additional ID Numbers section.

Enter the desired information into the ID Number field. Enter "456456456".


NOTE: Record the Tax ID number for use later in this exercise.

NOTE: The Effective Date will always be the 1st day of the current month and year.


Enter the desired information into the Default Class field. Enter "07".

DO NOT enter the vendor's e-mail address on this page.

The 1099 Status defaults as RPT and will remain as defaulted. If the 1099 Status does not default correctly, enter it or select it using the Look up 1099 Status button.

The Withholding Control Name will be entered using the first 4 letters of the company name, or the first 4 letters of the last name.


Below are examples of exceptions and how to enter the Withholding Control Name for an exception:


Vendor Name                           Withholding Control Name

The Houma Courier                  THEH

Sally Authement, RN                AUTH

Estate of Sally Authement         ESTA

Hong Lo                                    LO

Sarah Jessica-Parker                JESS

NOTE: If a vendor is setup as a withholding vendor, you should never change the setup of the vendor to non-withholding. Although the vendor may not be a withholding vendor for your Business Unit, he may be a withholding vendor for another Business Unit.


If a vendor is setup as a non-withholding vendor, you can change him to a withholding vendor.

Add a Withholding Vendor

This completes Add a Withholding Vendor.

Enter the desired information into the ID Number field. Enter a valid value e.g. "456456456".


NOTE: Record the Tax ID number for use later in this exercise.

NOTE: The Effective Date will always be the 1st day of the current month and year.


Enter the desired information into the Default Class field. Enter a valid value e.g. "07".

Click the Vendors link.
Click the Vendor Information link.
Click the Add/Update link.
Click the Vendor link.
Click the Add a New Value link.
Click the Add button.
Click the Expand section button.
Click the Look up Type button.
Click the TIN - Tax Identification Number link.
Enter the desired information into the ID Number field. Enter
a valid value
e.g.
"456456456"
.
Click the Address link.
Enter the desired information into the Description field. Enter
a valid value
e.g.
"1099 ADDRESS"
.
Enter the desired information into the Effective Date field. Enter
a valid value
e.g.
"05/01/2011"
.
Enter the desired information into the Country field. Enter
a valid value
e.g.
"1099 ADDRESS"
.
Enter the desired information into the City field. Enter
a valid value
e.g.
"BATON ROUGE"
.
Enter the desired information into the Parish field. Enter
a valid value
e.g.
"EAST BATON ROUGE"
.
Enter the desired information into the Zip Code field. Enter
a valid value
e.g.
"70804"
.
Enter the desired information into the State field. Enter
a valid value
e.g.
"LA"
.
Click the Location link.
Enter the desired information into the Location field. Enter
a valid value
e.g.
"01"
.
Enter the desired information into the Description field. Enter
a valid value
e.g.
"1099"
.
Enter the desired information into the Effective Date field. Enter
a valid value
e.g.
"05/01/2011"
.
Click the Save button.
Click the Identifying Information link.
Click the Withholding option.
Click the Location link.
Click the 1099 link.
Enter the desired information into the Entity field. Enter
a valid value
e.g.
"IRS"
.
Enter the desired information into the Type field. Enter
a valid value
e.g.
"1099"
.
Enter the desired information into the Jurisdiction field. Enter
a valid value
e.g.
"FED"
.
Click the Default Jurisdiction option.
Enter the desired information into the Default Class field. Enter
a valid value
e.g.
"07"
.
Enter the desired information into the Entity field. Enter
a valid value
e.g.
"IRS"
.
Enter the desired information into the Address field. Enter
a valid value
e.g.
"01"
.
Enter the desired information into the TIN Type field. Enter
a valid value
e.g.
"F"
.
Enter the desired information into the Taxpayer Identification Number field. Enter
a valid value
e.g.
"456456456"
.
Click the Additional Information tab.
Enter the desired information into the Withholding Control Name field. Enter
a valid value
e.g.
"WITH"
.
Click the OK button.
Click the Save button.
Click the Summary tab.
Click the Home link.
Enter the desired information into the Vendor Short Name field. Enter
a valid value
e.g.
"WITHHOLD"
.
Enter the desired information into the Vendor Name 1 field. Enter
a valid value
e.g.
"WITHHOLDING VENDOR"
.