Run the Budget Check Process from the Menu

In this topic you will learn how to Run the Budget Check Process from the Menu.

Click Search to retrieve an existing run control or click the Add a New Value tab to create a run control.


Click the Refresh button until the Run Status = Success and the Distribution Status = Posted.

NOTE: If a user runs the Budget Check Process and the process becomes deadlocked, the user must contact the Help Desk immediately so a ticket can be opened for the technical team to release the purchase orders from deadlock.

Verify the *Business Unit (left column) defaults to Value. If it does not, click the drop down arrow to the right of the field and select it.

Verify the PO ID (left column) defaults to Value. If it does not, click the drop-down arrow to the right of the field and select it.

Verify the Business Unit (right column) defaults correctly. If it does not, enter it directly into the field or select it by clicking the Look up Business Unit button.

Deadlocked Pos can be identified by navigating to Commitment Control, Review Budget Check Exceptions, Purchasing and Cost Management, Purchase Orders.  Enter your Business Unit.  Select Process Status of Document in Process.  Click Search.  Deadlocked Pos will display.


In this example, the last column to the right displays the Process Status. Requisitions 0024934A to 0024941B contain no process status which indicated the requisitions were deadlocked.

Run Control ID


A Run Control ID accesses the Process Scheduler and represents a set of parameters to determine how the system runs various transactions.  You may save parameters related to a particular process or report to a Run Control ID to minimize data entry when running recurring processes or reports.


A Run Control ID is:

• Specific to the end-user’s Operator ID;

• Case sensitive;

• Must be one continuous string of alphanumeric characters;

• Cannot use special characters such as @, $, %;

• Cannot contain blank spaces; and

• Can use the underscore to link one or more words.

Run the Budget Check Process from the Menu

This completes Run the Budget Check Process from the Menu.

Click the Purchasing link.
Click the Purchase Orders link.
Click the Budget Check link.
Click the Add a New Value tab.
Enter the desired information into the BUDGET_CHECK field. Enter
a valid value
e.g.
"BUDGET_CHECK"
.
Click the Add button.
Click the Always option.
Enter the desired information into the Description field. Enter
a valid value
e.g.
"BUDGET CHECK"
.
Enter the desired information into the Employee-facing registry content field. Enter
a valid value
e.g.
"06063618"
.
Click the Run button.
Click the button to the right of the Server Name field.
Click the OK button.
Click the Process Monitor link.
Click the Refresh button.
Click the Home link.