In this topic you will learn how to Approve Off-Campus Activity Absence.
Emails will now show the Absence Name of Off-Campus Activity. If International was selected, it will display next the Absence Name.
The Notification flag displays a number count on the flag icon in the banner to notify users of any new Actions requiring attention.
Actions are links that allow you to navigate directly to an action needing your attention. In this example, there are four (4) SF-6 actions needing approval.
The Off-Campus Activities grid has also been added to the Approval email.
You would login using your regular User ID and Password, then click Sign In to access PeopleSoft.
The Off-Campus Activity Hrs Taken FYTD balance is updated once the request is approved.
Requests can be Approved or Denied. Comments must be added is the request is Denied.
Approving Absence Exceptions: The Supervisor should ensure the employee included a justification in the comments for exceeding the number of hours allowed. The Supervisor will be required to forward the exception to the appropriate Dean, Vice Chancellor or Chancellor for additional approval.
See steps 10-12 for steps to route to the Dean, Vice Chancellor or Chancellor for additional approval.
If no exception is being requested, a confirmation will display stating the request was successfully approved.
Once the supervisor reviews the request, and if s/he decides to approve the exception, the request should be forwarded through the additional approver drop down box to the appropriate Dean, Vice Chancellor or Chancellor for final approval.
Click the drop-down arrow to the right of the Additional Approval field to select the appropriate Dean, Vice Chancellor or Chancellor.
The supervisor will receive a confirmation that the request is pending for additional processing. The Dean, Vice Chancellor or Chancellor will receive a notification requesting their approval.
NOTE: Once approved by the Dean, Vice Chancellor or Chancellor an approval notification will be sent to the employee and supervisor.
In addition to approving each exception, the Deans, Vice Chancellors and Chancellor will receive a detailed report of all Off-Campus Activity Absence exceptions within their respective areas on a monthly basis.
This completes Approve Off-Campus Activity Absence.