In this topic you will learn how to Create Off-Campus Activity Absence - Classic Version.
A new feature, Off-Campus Activity, has been added to the Absence Request (SF-6) panel. Off-Campus Activity absence offers the LSUHSC faculty and staff the opportunity for learning, research and collaborative experiences outside the confines of our campus community. Up to 120 absence hours per year are available. Absence must be approved by your supervisor prior to being taken.
*Any exceptions over 120 hours must be approved by the supervisor AND Dean, Vice Chancellor or Chancellor prior to being taken.
NOTE: When Off-Campus Activity is selected as Absence Type, the Internatl option will display. This option will be selected if international travel is required for the Off-Campus Activity.
A Reason list specifically designed for Off-Campus Activity type has been developed.
Comments must be added regardless of the Reason type selected.
EXCEPTION REQUESTS will require a justification to be in included in the comments section for the supervisor and appropriate Dean, Vice Chancellor or Chancellor review.
Off-Campus Activity Grid
Fiscal Year - Fiscal Year for specified balance from 7/1 to 6/30 (e.g., 7/1/18 to 6/30/19)
Max Hours Allowed - Maximum hours allowed for a specified year
Hrs Taken YTD - Total off-campus activity hours taken for specified fiscal year. If the Hrs Taken YTD go over the Max Allowed Hrs, the value will be in "red".
Balance - Current Fiscal Year Balance
Once you click the Submit button, the Off-Campus Activity Absence will display in the Absence Request History grid. The most recent Off-Campus Activity request will be the first line on the grid.
An Off-Campus Activity can be cancelled if plans change and you do not attend as scheduled.
A confirmation message display to verify the cancellation of the request.
Comments must be added as to why the Activity is being cancelled.
Once you request is submitted, an email will be generated confirming your request. An email will also be sent to your supervisor for approval.
The Off-Campus Activity is not completely approved until the employee receives an approval email and/or the status has changed to 'Approved'.
If you request hours over the maximum allowed, you will receive the warning message shown above. The system will allow you to continue with your request, and your request will route to your supervisor as normal and then to the appropriate Dean, Vice Chancellor or Chancellor for review and approval.
A message displays stating you have successfully submitted the absence request.
This completes Create Off-Campus Activity Absence - Classic Version.
Comments must be added regardless of the Reason type selected.
EXCEPTION REQUESTS will require a justification to be in included in the comments section for the supervisor and appropriate Dean, Vice Chancellor or Chancellor review.
Comments must be added as to why the Activity is being cancelled.