In this topic you will learn how to Receive ePro Goods in the Department.

NOTE: Currently desktop receipts are only to be created for Office Depot Purchase Orders unless otherwise directed by the Procurement Team, and, receipts may only be created for one purchase order at a time.

In the display, the default sort order is by PO schedule description. Users can sort by supplier or any of the other columns.

In this exercise, you will sort by supplier and then return to original order.

NOTE: This will change the requisition sort order to alphabetical.

NOTE: This will return the requisitions to their original sort order.

Requisitions are sorted by Item Description, meaning that all lines of the requisition are not grouped consecutively. Selecting the Requisition column header sorts the data by requisition number, thus sorting requisition lines consecutively.

In this exercise, users will select items from requisition 0072073 to receive.

The Distribution, PO Comments and Cancel Line icons appear at the end of each line. Users may select the red X under Cancel Line to cancel a particular line if the item will not be received (i.e., item has been discontinued)

Desktop receiving is a feature in the eProcurement module that allows the department requester to enter receipts into the system for goods received directly in the department. For goods delivered through Central Receiving, the current procedure will continue to remain in place.

Office Depot is the first supplier for which Desktop Receipts will be available. Users will enter the receipt and attach a scanned/signed copy of the packing slip as record of the receipt.

The landing page displays all of the items for which the requester/department receiver has the ability to receive. The items may represent one or more purchase orders. Items may not list consecutively if purchase order has multiple items.

At the top left of the page, the system notes the number of lines that the requester has available to receive. Only requisitions with lines marked as receiving required are displayed. The yellow Receive Selected button allows users to receive goods for the lines selected from the grid.

IMPORTANT NOTE: The list will include purchase orders other than those for Office Depot. At the time, only Office Depot purchase orders will be received in Desktop Receiving.

The grid contains two tabs: Requisition Lines to Receive and Purchase Order Details.

On the Requisition Lines to Receive tab, the grid displays each line by the Business Unit ID, the requisition number/name, the line details, the quantity ordered, quantity received to date, unit of measure, the Ship To ID, Attention To, and the supplier id if available.

On the Purchase Order Details tab, the business unit, requisition number/name, and the item details from the first tab display along with the PO Quantity, PO Business Unit, and the Receiving Required indicator.

Scrolling to the bottom of the Receiving Items page, there are yellow buttons to "Clear All" and "Clear All" as well as a link to Inquire on Receipts.

In the Use Standard Comments box, enter comments such as name of the person who signed for the goods and the date the goods were received.

NOTE: The Packing Slip must be signed, dated, and attached to the receipt. All Office Depot orders come with a Packing Slip. If one is not received, contact our Office Depot representative. Currently the Office Depot representative is Lisa Patton, at Lisa.Patton@officedepot.com. Lisa will send a copy of the packing slip to you.

To add another receipt, select the Return to Receiving link.

The Receive Items page includes several defaults such as the Business Unit and the Receipt Status of Open. The current date defaults into the Received Date.

NOTE: Users will enter the actual date items are received by the department, not the date the items are being entered into PeopleSoft.

In the grid displaying the lines selected from the previous screen, the Item Description defaults. The Item Description field is limited to 30 characters, so it may be challenging to determine which line information you are receiving. By clicking on the Item Description for a specific line, users will be able to view the entire Item Description.

The complete item description displays.

The Received Quantity defaults to the quantity ordered. If the amount actually received is different, users will enter the quantity actually received. If desired, you may enter comments for a particular line. If desired, users may enter comments for a particular line. Repeat for each line to be received.

This completes Receive ePro Goods in the Department.

In the Use Standard Comments box, enter comments such as name of the person who signed for the goods and the date the goods were received.