In this topic you will learn to Split a Distribution on a Requisition.

NOTE: When entering a new requisition or editing an existing one, the allocation can be split to distribute to different chartstrings. In this example, an allocation by Quantity will be split to distribute to different departments.

NOTE: When creating a new requisition, and after adding items to the cart, proceed to checkout and the distribution can be entered and changed in the Checkout - Review and Submit screen. Although, it is HIGHLY recommended that this step be done in the setup (Requisition Settings) prior to adding any items to the cart.

The information entered on the Requisition Settings page will default to all lines items. The Distribute By field indicates whether costs are being allocated by Quantity or Amount. The Distribute By can be changed in the Accounting Lines section for a specific line item as needed. This allows users to not only split line item cost allocations by Quantity or Amount, but to also split allocations between departments, funds, projects, etc.

In this example, the user will split the cost allocation by Quantity between two departments for the specified line item. The chartstring will be split evenly between the two department.

Enter the desired information into the Line 1 Quantity field. Enter "1".

Enter the desired information into the Line 1 Percent field. Enter "50".

Enter the desired information into the Line 2 Quantity field. Enter "1".

Enter the desired information into the Line 2 Percent field. Enter "50".

Once the distribution information has been entered, the updated information will need to be Saved. If the requisition is complete, the user would select the Save & Submit button. If the user is not finished with the requisition but needs to come back to it later, then the Save for Later button would be selected.

See the Edit an ePro Requisition Add Lines for additional information on retrieving Save for Later requisitions.

The requisition will be submitted for Approval. Once approved, the requisition will have to be budget checked before it can be sourced to a PO.

The chartstring information has been entered on Line 2 to complete the distribution split. Notice the Dept number on Line 2 is different than Line 1. Because the Dept is different, the Fund, Program and Class can remain as defaulted. A user could also use the same Dept for both lines and change the Fund, Program or Class instead.

This completes Split a Distribution on a Requisition.

In this example, the user will split the cost allocation by Quantity between two departments for the specified line item. The chartstring will be split evenly between the two department.

Enter the desired information into the Line 1 Quantity field. Enter a valid value e.g. "1".

Enter the desired information into the Line 1 Percent field. Enter a valid value e.g. "50".

Enter the desired information into the Line 2 Quantity field. Enter a valid value e.g. "1".

Enter the desired information into the Line 2 Percent field. Enter a valid value e.g. "50".