In this topic you will learn how to Add a Person - Classified.
Click the Add Person button.
Click the button to the right of the Marital Status field.
NOTE: HCSD uses only the Single or Married option.
Enter the desired information into the National ID field. Enter "9 - digit Social Security Number".
NOTE: Verify that the Primary ID box to the right of the National ID field is checked.
Enter the desired information into the Address 1 field. Enter "12760 Roarke Road".
NOTE: The Address 1 field has a limited number of characters. Use the Address 2 field for apartment numbers, P. O. Box information, etc.
Click the Add Relationship button.
NOTE: Once you click the Add the Relationship button, the system will automatically assign the employee an ID number.
Enter the desired information into the Position Number field. Enter "00049724".
NOTE: Once the Position Number is entered, the system will automatically populate the appropriate information into the remaining fields when you navigate away from the field.
Click the Compensation tab and then scroll to the bottom of the page.
The Effective Date defaults to the current date. Depending on when you are entering the employee's information into the system, you may need to change the Effective Date. The Effective Date is the employee's hire date.
The employee's ID number displays at the top of the page.
WARNING: Make sure you note the employee's ID number before continuing to the Job Data section. The employee ID number is with only means of locating the employee in the system until the Job Data and Benefits Program Participation sections are completed.
The Effective Date defaults to the current date. Depending on when you are entering the employee's information into the system, you may need to change the Effective Date. The Effective Date is the employee's hire date.
The Work Day Hours field defaults based on the employee's FTE.
NOTE: The Effective Date defaults to the current date. Depending on when you are entering the employee's information into the system, you may need to change the Effective Date. The Effective Date is the employee's hire date.
In this example the hire date and effective date are the same so the date does not need to be adjusted.
The system calculates the employee's annual and monthly rate of pay.
Click the Down scroll button.
Add a Person - Classified
This completes Add a Person - Classified.
Enter the desired information into the National ID field. Enter a valid value e.g. "9 - digit Social Security Number".
NOTE: Verify that the Primary ID box to the right of the National ID field is checked.
Enter the desired information into the Address 1 field. Enter a valid value e.g. "12760 Roarke Road".
NOTE: The Address 1 field has a limited number of characters. Use the Address 2 field for apartment numbers, P. O. Box information, etc.
Enter the desired information into the Position Number field. Enter a valid value e.g. "00049724".
NOTE: Once the Position Number is entered, the system will automatically populate the appropriate information into the remaining fields when you navigate away from the field.
Click theMain Menubutton.
Point to theWorkforce Administrationmenu.
Point to thePersonal Informationmenu.
Click theAdd a Personmenu.
Click theAdd Personbutton.
Click theAdd Namebutton.
Click the button to the right of thePrefixfield.
Click theMslist item.
Enter the desired information into theFirst Namefield. Enter
a valid value
e.g.
"Eve"
.
Enter the desired information into theLast Namefield. Enter
a valid value
e.g.
"Dallas"
.
Click theRefresh Namebutton.
Click theOKbutton.
Enter the desired information into theDate of Birthfield. Enter
a valid value
e.g.
"080980"
.
Click theLook up Birth Statebutton.
Enter the desired information into theStatefield. Enter
a valid value
e.g.
"T"
.
Click theLook Upbutton.
Click theTX - Texaslink.
Enter the desired information into theBirth Locationfield. Enter
a valid value
e.g.
"Dallas"
.
Click the button to the right of theGenderfield.
Click theFemalelist item.
Click the button to the right of theHighest Education Levelfield.
Click theG-Bachelor's Level Degreelist item.
Click the button to the right of theMarital Statusfield.
Click theMarriedlist item.
Click the button to the right of theLanguage Codefield.
Click theEnglishlist item.
Enter the desired information into theNational IDfield. Enter
a valid value
e.g.
"9 - digit Social Security Number"
.
Click theContact Informationtab.
Click theAdd Address Detaillink.
Click theAdd Addresslink.
Enter the desired information into theAddress 1field. Enter
a valid value
e.g.
"12760 Roarke Road"
.
Enter the desired information into theCityfield. Enter
a valid value
e.g.
"Baton Rouge"
.
Enter the desired information into theStatefield. Enter
a valid value
e.g.
"LA"
.
Enter the desired information into thePostalfield. Enter
a valid value
e.g.
"70806"
.
Click theLook up Parishbutton.
Enter the desired information into theDescriptionfield. Enter
a valid value
e.g.
"E"
.
Click theLook Upbutton.
Click theEast Baton Rougelink.
Click theOKbutton.
Click theOKbutton.
Click the button to the right of thePhone Typefield.
Click theHomelist item.
Enter the desired information into theTelephonefield. Enter
a valid value
e.g.
"2253430223"
.
Click thePreferredoption.
Click the button to the right of theEmail Typefield.
Click theHomelist item.
Enter the desired information into theEmail Addressfield. Enter
a valid value
e.g.
"topcop@yahoo.net"
.
Click thePreferredoption.
Click theRegionaltab.
Click theLook up Ethnic Groupbutton.
Click theHISPAlink.
Click thePrimaryoption.
Click the button to the right of theMilitary Statusfield.
Click theNo Military Servicelist item.
Click theOrganizational Relationshipstab.
Click theEmployeeoption.
Click theAdd Relationshipbutton.
Click the button to the right of theReasonfield.
Click theClassified Apptlist item.
Enter the desired information into thePosition Numberfield. Enter
a valid value
e.g.
"00049724"
.
Click theJob Informationtab.
Click the button to the right of theEmpl Classfield.
Click theProbationlist item.
Click thePayrolltab.
Click theLook up Pay Groupbutton.
Click theEBN - Non-exempt w/ benefit(EKL)link.
Click theLook up Tax Location Codebutton.
Click theLouisianalink.
Click theLook up Holiday Schedulebutton.
Click theHCS - HEALTH CARE SRVS DIVlink.
Click theCompensationtab.
Click theLook up Mealsbutton.
Click the30 MINlink.
Click theLook up Shift 2button.
Click theSHIFT 2 3P-11:30P 2 HrMinlink.
Click theLook up Shift 3button.
Click theSHIFT 3 11P-7:30A 2 HrMinlink.
Click theLook up OverTimebutton.
Click the80_OT1link.
Click theLook up WeeKEndbutton.
Click theWKND3 7A SAT 730A MON NoMinlink.
Click theLook up CallBackbutton.
Click theCALL BACK CASH @ 1.0link.
Click theLook up Holiday Wrkdbutton.
Click theHoliday Pay Workedlink.
Click theLook up Rate Codebutton.
Click theNAHRLY - Default NA Hourlylink.
Enter the desired information into theComp Ratefield. Enter
a valid value
e.g.
"17.41"
.
Click theAdd a new row at row 1button.
Click theLook up Rate Codebutton.
Click theSH2 - Shift 2 Differentiallink.
Enter the desired information into theComp Ratefield. Enter
a valid value
e.g.
"2.00"
.
Click theAdd a new row at row 2button.
Click theLook up Rate Codebutton.
Click theSH3 - Shift 3 Differentiallink.
Enter the desired information into theComp Ratefield. Enter
a valid value
e.g.
"2.00"
.
Click theAdd a new row at row 3button.
Click theLook up Rate Codebutton.
Enter the desired information into theComp Ratefield. Enter
a valid value
e.g.
"2.00"
.
Click theCalculate Compensationbutton.
Click theLook up Benefit Programbutton.
Click theFTP - Full/Temp/Part-timelink.
Click theOKbutton.
Click theOKbutton.
Click theOKbutton.
Click theSavebutton.
Enter the desired information into theComp Rate Codefield. Enter
a valid value
e.g.
"N"
.
Click theLook Upbutton.
Enter the desired information into theComp Rate Codefield. Enter
a valid value
e.g.
"S"
.
Click theLook Upbutton.
Enter the desired information into theComp Rate Codefield. Enter
a valid value
e.g.
"S"
.
Click theLook Upbutton.
Enter the desired information into theComp Rate Codefield. Enter