In this topic you will learn how to Add a Person - Unclassified.
Note: Before you add a person, search for the person first to see if the person exists in the system. If the person is not in the system proceed to add a person.
Click the Workforce Administration link.
Point to the Personal Information menu.
Point to the Biographical menu..
Click the Add the Person link.
Click the Add Name link.
Click the Highest Education Level list.
Enter the desired information into the Address 1 field. Enter "4545 Canal Blvd.".
NOTE: The Address 1 field has a limited number of characters. Use the Address 2 field for apartment numbers, P.O. Box numbers, etc.
Enter the desired information into the City field. Enter "New Orleans".
Click the Add a new row at row 1 button.
In this example the Effective Date is the employee's hire date.
Click the Choose a date button.
Enter the desired information into the Address 1 field. Enter "P.O. Box 10054".
Click the Phone Type list.
Click the Home list item.
Click the Add a new row at row 1 button.
Click the Regional tab.
Click the Look up Ethnic Group button.
Click the Reason list.
Enter the desired information into the Position Number field. Enter "00031354".
Click the Empl Class list.
Click the Indf No Tn list item.
Click the Look up Pay Group button.
Click the NMF link.
Click the Compensation tab.
Click the Rate Code button.
Click the Calculate Compensation button.
Click the Look up Benefit Program button.
Click the OK button.
Click the Payroll tab.
Click the Look Up Holiday Schedule button.
Enter the Employee's hire date in the Effective Date Field.
Note: The Effective Date defaults as the current date. Depending
on when you are entering the employee's information, you may need to change the Effective Date.
The Standard Hours information displays based on the employee's FTE.
Note: It is important that you check to make sure the data that appears on the Job Information page was populated from manage position correctly.
The Key Fields to check or:
Regular/Temporary, Full-Part, Classified Ind, Standard Hours, and FTE
NOTE: The Effective Date defaults as the current date. Depending on when you are entering the employee's information into the system, you may need to change the Effective Date. The Effective Date is the employee's hire date.
In this example the employee's hire date is 05/14/2012, so the Effective Date must be changed.
Click the Choose a date button.
Click the desired date.
In this example the effective Date has defaulted to the current date. This must be changed to reflect the employee's hire date.
Click the Choose a date button.
NOTE: If the National ID field is left blank during hire, when a change is made to another field on the panel in Correction mode and then Saved, the text "Applied For" displays in the National ID field. However, the National ID field is still Null in the table (not populated with "Applied For").
Annual and Monthly compensation rates display in the Comparative Information and Pay Rates sections.
Click the Benefits Program Participation link.
Click the Save button.
Search to see if the person exists in the system.
Select the Modify a Person link
Enter the persons First and Last Name into the Name field. Enter "John Smith".
Click the Search button.
If there is a data match on the search criteria, check the Date of Birth and National ID fields to make sure you are not inputting a duplicate person into the system.
If this person does not exist in the system, proceed to the next step to create a new person.
If the person already exists in the system, continue to use the Modify action to update the employee's data. You can reference the Record an Employee Data Change topic for instructions on modifying a person's data.
To add a new person navigate to: Workforce Administration menu>Personal Information menu>click the Add a Person menu.
Warning: It is important to verify that each field is accurately populated from manage position.
The Employee Type is automatically populated into the field according to the Pay Group code selected.
If the Employee Type is incorrect, click the look-up icon and select an Employee Type from the drop-down list.
Check to make sure the FICA Status is correct. If changes are required, click the drop-down arrow and select an option from the list.
This completes Add a Person - Unclassified.
Enter the desired information into the Address 1 field. Enter a valid value e.g. "4545 Canal Blvd.".
NOTE: The Address 1 field has a limited number of characters. Use the Address 2 field for apartment numbers, P.O. Box numbers, etc.
Enter the desired information into the City field. Enter a valid value e.g. "New Orleans".
Enter the desired information into the Address 1 field. Enter a valid value e.g. "P.O. Box 10054".
Click the Home list item.
Enter the desired information into the Position Number field. Enter a valid value e.g. "00031354".
Click the Indf No Tn list item.
Enter the persons First and Last Name into the Name field. Enter a valid value e.g. "John Smith".
