Assigning Advisors to Students

In this topic you will learn Assigning Advisors to Students.

Once the advisor is assigned to a student, the advisor will remain active as an advisor to that student and have self-service access to that student's data regardless of whether or not the effective date or effect status on the instructor himself on the Instructor/Advisor Table page is active or even deleted.

The Academic Institution should default into the field. If it does not,

NOTE: The Academic Career is required when searching for a student by Empl ID or Last Name.

The Academic Institution can also be changed on this page.

Click the Look up Academic Institution button.

NOTE: If a future effective date was entered on the Instructor/Advisor Table page for an advisor the effective date on Student Advisor page for any students assigned to that advisor has to match.

An advisor may be assigned to a student only if the Program on the Advisor's Role matches the Student's Program.

The Academic Plan is not a required field. If you wish to input data in the field,

Assigning a student to more than one advisor within the same effective date.

NOTE: A student may be assigned to more one advisor within the same effective date, making both advisors active.

In this example the Student is assigned two advisors, therefore both advisors will have the same effective date.

Deleting an Advisor will be accomplished by the Registrar's Office.

NOTE: If a student only has one advisor and that advisor needs to be deleted, use the minus sign on the top row of the Student Advisor page.

Click OK to continue the delete action, or

Enter the desired information into the Empl ID field. Enter "Empl ID".

Assigning an advisor to a student:

In this exercise you will assign an advisor to a student.

NOTE: An advisor may see only those students to whom he or she is assigned.

No changes are required for the Advisor Role field. Advisor is the default setting.

NOTE: An advisor may be assigned to a student only if the following criteria applies:

1. An advisor has been designated as such and given roles using the Instructor/Advisor table page in PeopleSoft including their Institution, Career and Program.

2. The Program on the Instructor/Advisor table page matches the students's Program.

NOTE: The following options are not used.

Advised by Committee;

Must Approve Graduation;

Must Approved Enrollment

NOTE: The Advisor Number field indicates there are two advisors for this student, within the save effective date.

If you receive the following error message during the SAVE process, check the following conditions in the Instructor/Advisor table.

1. Is the Advisor designated as such in the Instructor/Advisor Table.

2. The Program on the Instructor/Advisor Table page matches the student's Program.

Assigning Advisors to Students

This completes the topic on Assigning Advisors to Students.

Enter the desired information into the Empl ID field. Enter a valid value e.g. "Empl ID".

Click the Main Menu link.

Click the Records and Enrollment link.

Click the Student Background Information link.

Click the Student Advisor list item.

Click the Look up Academic Institution button.

Click the button to the right of the Academic Career field.

Click the Nursing, Undergraduate list item.

Click the Search button.

Click the Look up Academic Institution button.

Click the Choose a date button.

Click the desired date.

Click the Look up Academic Career button.

Click the Nurs Ugrd link.

Click the Look up Academic Program button.

Click the Look up Academic Plan button.

Click the Plus Sign on button.

Click the Look up Academic Career button.

Click the Nurs Ugrd link.

Click the Look up Academic Program button.

Click the Look up Academic Plan button.

Click in the Academic Advisor field.

Click the Save button.

Click the Delete row 1 button.

Click the Cancel button.

Enter the desired information into the Empl ID field. Enter

a valid value

e.g.

"6012214"

Click the LSUHS link.

Enter the desired information into the Academic Advisor field. Enter

a valid value

e.g.

"6011153"

Click the Save button.

Enter the desired information into the Academic Advisor field. Enter

a valid value

e.g.

"6011153"