In this topic you will learn how to Enter No Pay for an employee who has worked a cross over shift but clock in after midnight.
Scenario 2
In this exercise, Tinker Bell is scheduled to work from 7:00 PM Monday night until 7:30 AM Tuesday morning.
Row 1
She did not clock in at her scheduled time of 7:00 PM due to a personal emergency.
Enter the desired information into the field on Row 1. Enter "1900".
In the CallBack/NoPay column on Row 1 click the drop-down arrow to the right of the CallBack/NoPay field to choose No Pay.
Click the Xfer option on Row 2.
Click the button to the right of the Skip/Take Meal field on Row 1.
Click the 1ST list item to skip the first meal deduction.
Designate "No Pay" time.
Click the Add a new Row at row 1 - Plus (+) Sign button.
Choose "TRC" column to corresponding date.
Enter the desired information into the TRC field. Enter "LAN".
Row 2
Tinker Bell clocked in at 12:30 AM Tuesday morning. Because she did not clock in until after Midnight, the timesheet shows that Tinker Bell worked no hours on Monday, 03/22/10, but worked 6.5 hours on Tuesday, 03/22/10.
Situation
You will need to link rows 1 and 2, because the 6.5 hours shown on row 2 are scheduled hours for Monday. You will enter "No Pay" time on row 1 for the scheduled, non-worked hours in order to create that link.
NOTE: A corresponding row must be added to designate whether the time will be paid or unpaid.
The system displays a phantom punch for the blank "Out" field on Row 1.
The Hours column displays 5.00 No Pay hours. Notice that the hours were not added to the Cumulative day total and the system took a meal deduction on both rows 1 and 2 since total work hours on each row is greater than or equal to 5 hours.
NOTE: Daily totals can be viewed in the Payable Details section at the bottom of the page after Time Administration runs.
In this example, you will need to designate to Skip a Meal Deduction for row 1 to correct for the system taking meal deductions on both rows. In this exercise, you will designate the Skip a Meal Deduction on row 1.
The total hours in the Hours column now displays 5.50 hours.
This completes Enter No Pay - Scenario 2.
Enter the desired information into the field on Row 1. Enter a valid value e.g. "1900".
Choose "TRC" column to corresponding date.
Enter the desired information into the TRC field. Enter a valid value e.g. "LAN".