In this topic you will learn how to run the Exceptions report.
Exceptions are generated when an error has occurred on the timecard. Errors such as working in excess of 24 hours per day are classified as “High” exception and a “missing punch” is classified as a “Medium” exceptions. High and some medium exceptions would need to be resolved before an employee is paid for a particular day. “Low” exceptions (early/late in/out) may be captured on a “Early/Late Exception Report”.
To Run for an Individual:
Enter the Employee ID number in the EmplID field to run the Exceptions report for an individual.
Enter the desired information into the Value field. Enter "7 - digit Employee ID Number".
Click the Get Employees button.
NOTE: The results will display at the bottom of the page.
Filter Options allows you to narrow your results based on selected parameters for an entire department or individual.
Click the Arrow button to the left of Filter Options.
NOTE: In this exercise, we will be utilizing the Filter Options to view results for an entire department.
You can select a date, or a date range, that will allow you to view Exceptions that occurred on that date or within the date range.
Click the between option from the drop-down list.
NOTE: By selecting the between option, the system automatically displayed an additional date box.
Enter the desired information into the field. Enter "121409", or the pay period Start Date.
Enter the desired information into the field. Enter "122709", or the pay period End Date.
Exceptions are identified based on Severity. High Priority Exceptions must be corrected in the timesheet.
Some Medium exceptions such as “Missing Punch” would need to be corrected in order for the employee to be paid. All others should be reviewed and may be used as management tools. Low Priority Exceptions may also be used as management tools.
Click the Medium option from the drop-down list.
The Exceptions report can be run for an entire department or an individual.
To Run for a Department:
Enter the Department Code into the Department field to run the exceptions report for an entire department. Click the Look up Department button to search for the appropriate department number.
NOTE: If you enter the Department directly into the field, you must include the Business Unit abbreviation. The Business Unit abbreviations are provided below.
SH - LSU Health Science Shreveport
HL - Huey P. Long Medical Center
EA - E A Conway Medical Center
Enter "SH2036110".
Click the Get Employees button.
NOTE: The results will display at the bottom of the page.
If you wish to filter all results except for those of a specified person, you would enter the Employee ID in the EmplID field.
To Print: You may also download the exceptions into an excel spreadsheet:
Click the Download button on the blue ribbon next to the Find link.
Once the Exceptions download into an Excel Spreadsheet Select File, and Print from your Toolbar to get a hardcopy of the Employee(s) Exceptions.
This completes Exceptions.
To Run for an Individual:
Enter the Employee ID number in the EmplID field to run the Exceptions report for an individual.
Enter the desired information into the Value field. Enter a valid value e.g. "7 - digit Employee ID Number".
NOTE: By selecting the between option, the system automatically displayed an additional date box.
Enter the desired information into the field. Enter a valid value e.g. "121409", or the pay period Start Date.
Enter the desired information into the field. Enter a valid value e.g. "122709", or the pay period End Date.
The Exceptions report can be run for an entire department or an individual.
To Run for a Department:
Enter the Department Code into the Department field to run the exceptions report for an entire department.
Enter "SH2036110".