In this topic you will learn how to Enter No Pay - Scenario 1 on the Timesheet.
On Friday, 05/04/12, the employee was scheduled to work from 6:30 pm until 7:00 am the following morning.
The employee clocked in at his scheduled time of 6:30 pm on Friday, but then clocked out at 11:30 pm due to a family emergency for a total time worked of 4.50 hours.
NOTE: In this example a meal deduction was taken. If the employee had not taken a lunch break, the meal deduction would need to be added back in.
NOTE: The new row will be used to designate No Pay time.
NOTE: The new row is highlighted in yellow.
Click the Xfer option on the new row to link the new row to row 5.
Click the Xfer option on the 3rd row to link the 3rd row to rows 1 and 2.
Right click on the Friday Out field and then click the Cut list item.
NOTE: The Out field will remain blank once you cut the punch information.
Right-click in the In field on the new row.
Click the Paste list item.
NOTE: The Out field on the new row will remain blank.
Click the button to the right of the CallBack/NoPay field on the new (grey) row.
At 1:30 AM the employee clocked back into work and worked the remainder of his shift for a total of 5.50 hours.
The system views row 5 and row 6 as two different shifts rather than as a continuation of the scheduled shift. Row 5 and 6 must be linked so that the system views them as one shift.
NOTE: A corresponding row must be added to designate whether the time will be paid or unpaid.
Move the Out punch to the In field on the new row.
Highlight the Friday Out punch.
The system displays phantom punches for the two blank Friday Out fields.
The Hours column displays 2.00 on the new row for the time the employee was away from work, but the hours were not added to the Cumulative day total.
NOTE: You may also view daily totals in the Payable Details section at the bottom of the page once the Time Administration (Time Admin) process has run.
You must now add the corresponding row designating whether the No Pay time will be paid or unpaid.
Row 1 now designates that 2 hours of Annual Leave was taken by the employee.
Cumulative hours = 12, which is the total number of hours the employee was scheduled to work on Friday, 05/04/12.
This completes Enter No Pay - Scenario 1.