In this topic you will learn how to Enter a Non-Pay Code.
It is important to note that Non-Pay codes must be used with other paying codes for the employee to be paid correctly.
In this exercise, you will enter Non-Paid Leave information for an employee for the entire pay period. The employee will be on FMLA Leave beginning on 04/30/12 and continuing through 05/13/12.
When an employee is on FMLA, Worker's Comp, or On-Job Training, you will enter a Non-Pay Code for hours worked. All Leave Codes are listed in the TRC Search option.
NOTE: Non-Pay Codes are used for tracking purposes only; they do not indicate whether an employee is paid for the hours worked or not.
Click the Look up TRC button for Monday.
Time will not display in the In/Out fields. You will therefore, need to enter the total elapse number of non-paid hours into the Hours field for the specified day.
Enter the desired information into the Hours field. Enter "12".
The Non-Pay Codes are listed with other TRC leave options.
The Non-Pay Codes are:
JBT On-Job Training (an In and Out punch must be recorded)
LFM FMLA Leave – Hours Only
LWC Worker's Comp 1.0
UK1 Unscheduled ST K-Time Used
UK2 Unscheduled 1.5 K-Time Used
UNA Unscheduled Annual Leave
UNS Unscheduled Sick
NOTE: An In and Out punch must be recorded for On-Job Training.
Click the Save button to save the manual edits made to the timesheet.
NOTE: FMLA, Worker's Comp, and Unscheduled Leave must have the same number of recorded hours on a row containing either payable or unpaid leave data.
Click the Add a new row at row 1 button.
Click the Look up TRC button on the added row to select either a payable or unpaid leave code.
Click the Add a new row at row 3 button.
Enter the desired information into the Tue field. Enter "12".
Repeat steps for the employee's remaining scheduled work days of the pay period.
In this example you will use the LW2 - LWOP Authorized option as the leave code.
This completes Enter a Non-Pay Code.
Time will not display in the In/Out fields. You will therefore, need to enter the total elapse number of non-paid hours into the Hours field for the specified day.
Enter the desired information into the Hours field. Enter a valid value e.g. "12".
Enter the desired information into the Tue field. Enter a valid value e.g. "12".
In this example you will use the LW2 - LWOP Authorized option as the leave code.