Career Opportunities - Project Manager

The position will work in a managerial capacity for the Graduate Medical Education Department. The person is to function as an Operations liaison for the department and oversee the management of the department as directed by the Assistant Dean for Graduate Medical Education and VA Affairs/DIO or his/her designee. The incumbent shall coordinate all the operational aspects of the department. An extensive knowledge of the rules and requirements of the Accreditation Council for Graduate Medical Education (ACGME), the Residency Review Committee, the National Residency Match Program (NRMP), and IRIS Medicaid Reimbursement, as well as institution-specific and department-specific regulations is imperative in the successful performance of the position. The individual must have good management, communication, and organizational skills, as well as a strong ability to think critically. A high level of technical computer skills is also required to maintain database for organization reimbursement. The individual must be able to work independently and to establish priorities for the on-going work of this office. Regular attendance is required to perform the functions of this position. Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times.

Essential Position Functions & Duties

60% GME Responsibilities

• Maintains appropriate and accurate records for all residents and fellow applications including submission of required documentation as appropriate to complete the application process and verified application for completeness and accuracy. Includes validation and assurance of licensure, and immigration approval if applicable in compliance to all institutional requirements. Includes all components of Employee Health clearance, compliance with all accreditation requirements, and annual regulatory review requirements.
• Ensure that each resident/fellow completes residency/fellowship applications including submission of required documentation as appropriate to complete the application process and verifies application for completeness and accuracy.
• Coordinate with Human Resources to ensure that each incoming house officer meets pre-employment requirements. Submits approved PER’s to Human Resources for each level of incoming and promoting house officers to ensure house officers are hired in a timely manner.
• Correspond with Louisiana State Board of Medical Examiners (LSBME) to verify license status of each house officer current and incoming. Work with the board staff to coordinate license fair held annually on campus to assist incoming house offices with initial license application and personal appearance.
• Assist in coordination preparation of House Staff Agreements for Post Graduate Training (i.e. contracts), which includes obtaining all required signatures and distributing copies to appropriate programs.
• Review all GME contracts with financial components, affiliation agreements, and GME program letters of agreement to assure compliance with ACGME accrediting and institutional requirements.
• Collects all data necessary and reviews documentation to assure that schedule and rotation assignments for each individual meet all institutional, accreditation, and governmental requirements for inclusion, as appropriate, in reporting to the Centers of Medicare and Medicaid Services.
• Supports electronic on-boarding processes that occur for all residents and fellows. Responsible for working with Computer Services staff regarding scheduling EPIC training, obtaining and assigning network and email credentials, completion of all Human Resource requirements, obtaining ID Badges with appropriate security access based on individual’s training assignment, securing, reviewing and entering all appropriate demographic, Visa, training and licensing information into the GME management system.
• Collect and prepare monthly time and effort and reimbursement data for monthly reports.
• Enroll house officers in the CMS, NPPES, and Louisiana Medicaid network by collecting and submitting required documentation to obtain appropriate identifying numbers for each resident.
• Process outgoing/completing house officers. Ensure completion of clearance forms and other requirements prior to separation. Notify other departments of terminations/ completions if needed
• Complete post-graduation verifications.
• Responsible for updating and maintaining MDStaff database (running queries, updating house officer’s personal data, licensing and promotion titles).
• Provide support to current and newly hired program administrators.

25% Administrative and Management

• Responsible for staying abreast of changes in rules and regulations of ACGME, including Institutional Requirements, Common Program Requirements, and Program Requirements.
• Responsible for serving on the Graduate Medical education Committee (GMEC). Work closely with the Chairman/DIO of the GMEC and Program Directors to ensure all relevant issues are reviewed at each GMEC meeting.
• Maintain records of ACGME correspondence with programs and program affiliation agreements.

5% Staff Communication and Supervision

• Report discrepancies and/or erroneous data concerning the resident files.
• Report any other issues that potentially affect GME at LSUHSC-S.
• Communicate assignments and tasks effectively to the staff in the GME department.
• Responsible for the orientation and training of new employees within the department.
• Responsible for ensuring staff complete assigned job functions in accordance with his/her approved job description and ensure deadlines are met by staff.

5% Ongoing GME events

• Assist in organizing Annual House Officer Orientation with various department to ensure that incoming house officers’ are properly orientated into the LSUHSC-S system. Develop the orientation schedule by collaborating with the various departments to ensure required training is offered: departmental orientation, Overton Brooks VA Medical Center orientation, Human Resources orientation, Willis Knighton and etc.
• Provide support for Annual GME Regional Poster Presentations and other GME events and activities.

5% Other duties assigned as needed

• Assist staff with Department workload.
• Performs other related duties and responsibilities as assigned.
• Maintains professional, considerate, and courteous interpersonal skills in internal and external interactions.
• Supports the mission of LSUHSC-S and the GME office.

Applicant must meet one of the following qualifications:

• Associate's degree from an accredited university in business, education, or a related field with at least seven (7) years of professional post-graduate experience in a professional setting.
• Bachelor's degree from an accredited university in business, education, or a related field with at least five (5) years of professional post-graduate experience in a professional setting.
• Master's degree from an accredited university in business, education, or a related field with at least three (3) years of professional post-graduate experience in a professional setting.

• Experience working in Graduate Medical Education with ACGME accredited residency programs.
• Five (5) or more years of experience teaching in an accredited academic medical college.

PSN/PER Number: PSN 53642 / PER 680

 Salary Range: $55,000 - $70,000

Primary Location: Shreveport, LA

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

LSU Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5520.

If you are contacted for an interview, please let us know at that time if you will need special accommodation(s).