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Accounting Services

Asset Management Training

Revised: June 23, 2014

Purpose

The purpose of Asset Management training is to provide instruction to Property Custodians, Business Managers, Department Heads, and other individuals handling State Property on roles and responsibilities, policies and procedures for inventory, tagging assets, transfers, disposals, and contact information.

Outline

Asset Management Functions

Governmental Role

State Property: Definitions

Inventory Control

Property Custodians

LSUHSC-NO Asset Management requires departmental assistance by utilizing Departmental Property Custodians. Property Custodians who are responsible for:

Procedures

Annual Inventory

Asset Acquisition

Tagging Assets

Scrap Property

  1. Contact Safety department if toxic materials are present. These will need to be removed (e.g. radioactive material, chemical agents).
  2. Contact IT department if scrapping pc related property i.e. hard drives, software. All data must be erased (sanitized).
  3. Trash, debris, and the like must be removed from furniture, refrigerators, etc.
  4. Send a request via email to NO Inventory in Asset Management with the following information:
    1. Tag number aka “Asset number”, if applicable and available
    2. Brief description of the property
    3. Quantity
    4. Location
  5. Option of Completing a “Notice of Change in Moveable Equipment” form in lieu of an email request

Surplus Property

  1. Ensure that the selected property is of no use to another department. (See Department Transfers)
  2. Contact Safety department if toxic materials are present. These will need to be removed (e.g. radioactive material, chemical agents.)
  3. Contact IT department if sending pc related property to surplus (e.g. hard drives, software). All data must be erased (sanitized).
  4. Trash, debris, and the like must be removed from furniture, refrigerators, etc.
  5. Once it’s determined that an item should indeed be sent to surplus and the above action items have been completed (if applicable) the below steps follow.
  6. Send a request via email to NO Inventory in Asset Management with the following:
    1. Tag number aka “Asset number”
    2. Brief description of the property.
    3. Quantity
    4. Location
  7. Option of Completing a “Notice of Change in Moveable Equipment” form in lieu of an email request.

Property Disposal

Upon receipt of Scrap and/or Surplus requests for Taggable Assets, Asset Management will perform the following:

  1. Inspect items for safety, condition, and reference information. A sticker for scrap or surplus may be placed on the item(s).
  2. Initiate LPAA paperwork transfer.
  3. Create a Work order for Physical Plant and contact an outside contractor to coordinate the transfer of items from the department to an interim pick-up area and/or disposal.
  4. Final pick-up occurs upon approval from LPAA.

Donated Assets

Stolen Property

Off-campus Property

Transfer of Property

Intradepartmental Transfers

An Intradepartmental Transfer is the transfer of taggable property within a department from one departmental member to another e.g. room to room.

Departmental Transfers

A departmental transfer is the transfer of taggable property from one department to another.

Grant Transfers

Grant Transfers are tranfers of taggable property that is sponsor-owned or funded being transferred from one University or entity to another University or entity.

Other State Agency Transfers

Other State Agency Transfers are transfers of property outside of the University to an agency within the LSU system (e.g. Hospital).

Send notification to Asset Management via email or complete a “Notice to Change Moveable Equipment” form.

Whether it is a grant or other agency transfer:

Contact Information

Accounting Services

433 Bolivar St.

6th Floor

New Orleans, LA 70112

578-6279

noinv@lsuhsc.edu

Chanel Baiamonte, Manager

(504) 568-4841

cbaia@lsuhsc.edu

Joe St. Clair, Property Control Specialist III

(504) 568-6280

jstcla@lsuhsc.edu

Crystal Nelson, Property Control Coordinator II

504) 568-6281

cnelso@lsuhsc.edu