PROCEDURES FOR PROCESSING GRANT APPLICATIONS 

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All research projects involving grant applications and research agreements must be reviewed and approved by the Office of the Vice-chancellor of Academic Affairs (and other parties as appropriate) prior to submission to, and/or finalization with, the funding agency/sponsor. The Office of Grants & Contracts (OGC) manages this review and approval process. The requirements and procedures for submission and routing of grant applications is described below; those for research agreements are described here.
 

A. Submission of “Routing Packets” for Review and Approval

Routing Packets now are created in the Kuali Research (KR) electronic system and are referred to as “Proposals.” Detailed instructions for creating and submitting initial and follow-up proposals in Kuali are provided in the Kuali Quickguides listed in the Resources section below.

       PLEASE NOTE:

• Proposals must be submitted at least 10 working days in advance of an application deadline.
   
• All "special conditions" noted in Funding Opportunity Announcements (FOAs), such as limitations on the number of proposals accepted from a single institution, must be presented and discussed with OGC prior to application submission.
   
• Proposals will be reviewed and approved on a first-come, first-served basis.
   

B. Submission of Electronic Grant Applications to Funding Agencies

1. Please enter the application into the appropriate grant submission system (ASSIST, Workspace, etc.) at least 5 working days in advance of an application submission deadline.
    
2. Concurrently, send an email to the OGC mailbox (grants-NO@lsuhsc.edu) with a copy to Ann Clesi (aclesi@lsuhsc.edu) indicating that the application is ready for submission.

       PLEASE NOTE:

• For NIH Applications: Once an application has been received by NIH and the assembled application has been placed in Commons, the PI has two business days to review the application.  Within this 2-day window, it is the PI’s responsibility to review the entire assembled application and send emails to the accounts listed above, either agreeing to allow the application to proceed to receipt and referral or requesting that the application be rejected.  If the latter option is selected, a changed/corrected application may be submitted.  This action, however, must be completed within the two day period and prior to the due date. 
   
• The two business days viewing period DOES NOT extend the submission deadline. 
   
• Changed/corrected applications overwrite previous submissions. If submitted AFTER the submission deadline, application will be subject to the NIH Late Policy and may not be accepted.
   
• Applications will be reviewed and submitted on a first-come, first-served basis.
   

C. Resources

KUALI QuickGuide: Creating & Submitting Initial Proposals   KUALI QuickGuide: Creating & Submitting Follow-up Proposals   KUALI QuickGuide: Approving Proposals     The most recent versions of these documents may be found on this page.

 

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