Microsoft Forms

What is it?

Microsoft Forms is a simple, lightweight app in Office 365 that lets you quickly and easily create custom quizzes, surveys, questionnaires, polls, and more. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading. This would be an alternative to using other services such as Survey Monkey.


Tutorials

For tutorials on form creation, management, results analysis, and more, view Microsoft's Forms documentation.
 

Highlights

  • Create quizzes (has a correct answer) or surveys
  • Easy form creation
  • Can send survey/quiz to anyone
  • Collaborate - share form to have multiple people contribute - all contributors can view, edit, and delete responses
  • HIPAA Compliant - more information can be found in this document: Office 365 Compliance Document
  • Responses can be anonymous
  • Can add an image or video (YouTube only) to a question


Collaborate

To share a quiz or form to collaborate, follow these steps.

  1. In Microsoft Forms, open the quiz or form you want to share to collaborate.

  2. Click Share.

  3. On the Share pane, click Get a link to view and edit.

    Get a link to view and edit button

  4. Click Copy next to the text box that displays a form URL.

    A form collaborate URL link next to a Copy and Delete buttons

  5. Paste this link wherever your intended audience can see and click it or send it to someone else through email.
  6. When you share a quiz or form to collaborate, it remains in your profile but other people can view and edit it through that collaborate URL. At the top of the quiz or form that you've shared, you'll see icons of the initials for each person making edits to the form.

    Contributor initial icons CC and DL

  7. Microsoft Forms also displays contributor icons next to each section currently being edited.
    Contributor initials displayed next to quiz question

 

General Information

  • Question Types
    forms_question_types
  • Add picture or logo to form header
  • Can enter mathematical equations
  • Insert form into OneNote
  • Form can be restricted to organization only or open to anyone
  • 5,000 response limit
    • If more than 5,000 responses expected, there are 2 options
      • export responses to excel and then clear responses
      • send quiz to 5,000 and then copy quiz and send to next group of people
  • Branching capabilities – if answer is “this” then go to question X
  • Can set start/end date
  • Office 365 Integration - can insert form in OneNote or Powerpoint
  • Excel – export data collected by Forms for analysis


Take a test application

(Requires Windows 10 and may only be practical in a controlled testing center or lab environment

  • Blocks internet access while students complete quiz
  • Shows just the test and nothing else
  • Clears the clipboard
  • Students aren’t able to go to other websites
  • Students can’t open or access other apps
  • Students can't share, print, or record their screens
  • Students can’t change settings, extend their display, see notifications, get updates, or use autofill features
  • Windows 10 platform specific so not practical with people on so many different platforms 
  • Cortana is turned off