Grants Compliance Office


All research projects involving grant applications and research agreements must be reviewed and approved by the Office of the Vice-chancellor of Academic Affairs (and other parties as appropriate) prior to submission to, and/or finalization with, the funding agency/sponsor. The Office of Grants & Contracts (OGC) manages this review and approval process. The requirements and procedures for submission and routing of grant applications is described below; those for research agreements are described here.

A. Submission of “Routing Packets” for Review and Approval

Routing Packets now are created in the Kuali Research (KR) electronic system and are referred to as “Proposals.” Detailed instructions for creating and submitting initial and follow-up proposals in Kuali are provided in the Kuali Quickguides listed in the Resources section below.


  • Proposals must be submitted at least 10 working days in advance of an application deadline.
  • All "special conditions" noted in Funding Opportunity Announcements (FOAs), such as limitations on the number of proposals accepted from a single institution, must be presented and discussed with OGC prior to application submission.
  • Proposals will be reviewed and approved on a first-come, first-served basis.





B. Submission of Electronic Grant Applications to Funding Agencies

  1. Please enter the application into the appropriate grant submission system (ASSIST, Workspace, etc.) at least 5 working days in advance of an application submission deadline.
  2. Concurrently, send an email to the OGC mailbox ( with a copy to Ann Clesi ( indicating that the application is ready for submission.


C. Resources

  • KUALI QuickGuide: Creating & Submitting Initial Proposals
  • KUALI QuickGuide: Creating & Submitting Follow-up Proposals
  • KUALI QuickGuide: Approving Proposals
The most recent versions of these documents may be found on this page.