It is presumed that all LSUHSC-NO positions require employees to travel at least occasionally in the performance of their duties and therefore must complete the below qualification process, unless and until specifically exempted in writing by their Department Head. To drive either a State-owned vehicle (SOV) or personally-owned vehicle (POV) on official University business, employees must possess a valid and properly classed license and complete the three step qualification process detailed below.
In the case of POV usage, the vehicle must have the state required auto insurance coverage and the employee must be authorized to drive the vehicle under that insurance coverage. Unless employed by the University, students shall not be Qualified to drive State-owned, rented or their personally-owned vehicles on official university business. Individuals not completing all steps of the process will be considered out of compliance with University regulations, their supervisors will be notified and they will not be allowed to receive travel reimbursements of any kind.
1. Complete an Approved Driver Safety Training Course (DST)
Complete an Approved Driver Safety Training Course (DST) Candidate(s) must successfully complete the on-line DST, hosted by the Office of Compliance Programs’ (OCP’s) web-based training Knowledge Delivery System (KDS), or attend an equivalent classroom course. Training will be assigned automatically when due and can be accessed at OCP’s website at https://intranet.lsuhsc.edu/ctms/kds/ComplianceTrainingOnLine (For assistance call (504) 568-2350). Employees who do not have network access should contact Kelly Guth at firstname.lastname@example.org to schedule driver safety training.
New employees are required to complete an Authorization and Driving History Form at time of hire and upon change of state issuance, class of license and/or driving restriction changes. The DA-2054 contains a statement that employees must sign certifying that they have and will maintain State required minimum liability insurance coverage on the vehicle they will be driving on official business and, upon request, show proof thereof. Completed and signed DA-2054s should be sent to the Environmental Health and Safety (EHS) Department, by email to email@example.com, fax (504) 568-5185 or mail to Attn: Angelique Smith.
3. Official Driving Record
For Louisiana drivers, EHS will obtain employee’s Official Driving Record (ODR) from the Office of Motor Vehicles (OMV) to ensure that Office of Risk Management (ORM) requirements are met.
Non-Louisiana drivers’ license holders must obtain a certified copy of their ODR from the OMV in the state where they are licensed and do so at their own expense. These employees should instruct their respective OMVs to send the ODR directly to “Environmental Health and Safety Department at LSUHSC EHS, Stanislaus Bldg., Room 212, 450A S. Claiborne Ave., New Orleans, LA 70112.”
Once your ODR check is received, if there are no violations within the past year, you will be Qualified to drive on official University business by EHS. If there are violations you will be notified that you are required to take remedial training or that you are considered to be a high risk driver.
If you have a question or require support, contact Angelique Smith, Driver Safety Officer, at firstname.lastname@example.org 504-568-6588.