Conflicts of Interest in Research

LSUHSC-NO encourages faculty, staff, students, house officers, and other employees to participate in meaningful professional relationships with industry, government, and private entities. These relationships are established for mutually beneficial reasons and many times produce knowledge and intellectual property that will help the community at large. However, these relationships may create financial or non-financial interests that have the potential to create a bias in decisions.

Chancellor’s Memorandum #35 (CM-35)  Updated 2/26/2018 - The "Conflicts of Interest (COI) in Research" policy seeks to maintain a reasonable balance between competing interests, gives LSUHSC-NO the ability to identify and manage financial and non-financial interests, and minimizes the reporting and other burdens on investigators. This policy meets the federal regulations governing the disclosure and reporting of financial conflicts of interest (FCOI).

This Policy applies to and requires compliance by all LSUHSC-NO administrators, faculty members (including parttime, gratis, and visiting faculty), students (including post-doctoral fellows), house officers, staff and other employees, as well as immediate family members of these persons, who propose, conduct, report, or approve of the results of research, regardless of funding source. 

External personnel participating in LSUHSC-NO research must also follow this policy unless they are affiliated with an institution listed on the Federal Demonstration Partnership (FDP) website.  The FDP website lists institutions whose authorized official have certified that they are compliant with the PHS FCOI rules and regulations. 

 

Kuali COI Module

COI disclosure forms are completed in the Kuali COI module.  COI disclosure forms must be completed annually and updated within 30 days of discovering or acquiring any new or previously undisclosed actual or potential COI.

To complete your COI disclosure form, please follow the instructions below:

1. Log into the Kuali COI module using one of the following links.

  • Kuali COI Link for LSUHSC-NO Personnel:  https://lsuhsc.kuali.co/coi
    • Log in using your LSUHSC-NO username and password:  We are using single sign-on for all Kuali modules.  If you are accessing the link above from your LSUHSC computer and account, you should be automatically logged into the COI module.  Otherwise, your username and password are the same as your LSUHSC account/email.
       
  • Kuali COI Link for External Personnel:  https://lsuhsc.kuali.co/auth/kuali 
    • New Kuali Users (External Personnel): Please contact the COI Office at COIOffice@lsuhsc.edu to request a username and password.
       
    • Current Kuali Users (External Personnel)
      • Enter Username: your username is “your full first name.your full last name.”  For example:  if your name is Jill Investigator, then your username will be Jill.Investigator
         
      • Enter Assigned Password.  

2. Click Create Disclosure/Update Disclosure.  Then proceed to step 3.

  • If you do not see Create Disclosure/Update Disclosure, click View on the right side of the screen and then click Request Edit on the right side of the next screen.  The COI Office will send you instructions and a link via email that will allow you to update your disclosure form.  

3. Click Next on the right side of the screen.

4. Answer all questions.

5. Click Next on the right side of the screen.

6. Check “I agree.” Once you agree, some additional information will appear on the page.

7. Click Submit on the right side of the screen. You will be directed to a page that displays the entire form with your answers.  Don’t be concerned if you don’t see the entire form on the page as there are some bugs that Kuali is attempting to address.  There is nothing else you need to do.  Your disclosure will be sent to our office automatically.

 

What Happens After COI Forms Are Submitted?

After a COI disclosure form has been submitted to the Office of Research Services, it will undergo an initial review by the COI Office to determine whether there is a COI and if a COI management plan must be implemented.  Investigators may be required to provide additional information for this review.  If necessary, the COI disclosure form will be reviewed by the COI Committee. 

If a COI management plan is necessary, the COI Office and COI Committee will develop a plan to reduce, manage, or eliminate the COI.  The COI management plan will be sent to the investigator and appropriate institutional officials for review and signature.  For projects that require IRB approval, the management plan must also be approved by the IRB.

 

COI Team Member Form

COI Team Member Form is only required if requested by the IRB, IACUC, IBC, or Grant Office.

If you are asked to complete the COI team member form, you must list everyone (including non-LSUHSC-NO personnel) who will propose, conduct, report, or approve of the results of research.  Each person listed on the COI team member form must have a current completed annual COI disclosure form on file in the Kuali COI module before they can be approved to work on a research project.  

 

COI in Research Training

COI in Research training is completed in KDS and is required every four years and immediately when any of the following circumstances apply: (i) LSUHSC-NO revises this Policy to substantially change the requirements of Investigators; or (ii) an Investigator is new to LSUHSC-NO; or (iii) an Investigator is in noncompliance with this Policy or with a COI management plan.

  • COI in Research training is required for anyone who is involved in LSUHSC-NO research.  
  • Contact the IRB, IACUC, or IBC Office if you have any questions regarding your COI training requirement.


To Complete COI in Research Training:

  • If you are ON Campus, click the following link and enter your  LSUHSC-NO username and password:  https://intranet.lsuhsc.edu/ctms/kds/home/ .
     
  • If you are OFF campus, go to LSU’s Remote Access Portal at https://remote.lsuhsc.edu/ > Enter your LSUHSC-NO username and password and select ‘Web Connect’ from the dropdown menu and Click ‘Sign on’> Select the ‘Knowledge Delivery System (KDS)’ link listed under your ‘Web Bookmarks.’
     
  • If you run into any issues with the training system or need a training module assigned, please contact the Office of Compliance Programs at nocompliance@lsuhsc.edu.

 

Helpful Links