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Facilities and Administrative (F&A) and
Fringe Benefit Rates

According to 2 CFR, Part 220 (Office of Management and Budget Circular A-21), F&A costs are "costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity." Examples include: salaries wages and fringe benefits for clerical and administrative positions not allowable as direct costs, meeting and meal expenses that have not been specifically approved by the funding agency, memberships, subscriptions, library books, periodicals, office supplies, equipment, janitorial services, photocopying charges (for general business use), postage, repair & maintenance, sanitation services, local telephone service, utilities, etc.

All applications for sponsored research, education, and outreach (public service) projects will generally have associated F&A costs. These F&A charges are real expenses incurred in the conduct of projects and need to be recovered from the sponsor. It is expected that the standard F&A rate will be used in all applications. If the rate indicated is a nonstandard rate, justification for the rate should be submitted to Sponsored Projects for approval.

The Department of Health and Human Services (DHHS) formally approves our Facilities and Administrative Rates. The current rates and rate agreement are available below:

 

Facilities and Administrative (F&A) Rates

F&A Rate Type FY 2013 FY 2014 FY 2015 - 2017
Organized Research On-Campus 44% 45.5% 46%
  Off-Campus 25% 26% 26%
Instruction     46% 46%
Other Sponsored Activity   44% 45% 45%
Clinical Trials   25% 25% 25%

 


Facilities and Administrative Cost Rate Detail


F&A costs recovery splits are established by the Vice Chancellor for Administration and Finance. The current split is available below.

 




The percentages used to allocate the cost of fringe benefits are established annually by the Vice Chancellor for Administration and Finance. The Department of Health and Human Services (DHHS) formally approves our federal fringe benefit rates. The negotiated fringe benefit rates and the detail are available below. These fringe benefit rates should be used for grant proposals and contracts. Applicants for grants that require cost estimates for future fiscal years should contact the Office of Sponsored Programs to obtain estimated percentages to be used for future years.
 

Fringe Benefit Rates

Fringe Benefit FY 2013 FY 2014 FY 2015
Faculty & Staff 38.0% 41.0% 42.0%
House Officers 13.3% 13.9% 13.9%
Transients 8.0% 8.1% 8.6%
Graduate Assistants 0.7% 0.7% 0.7%
Student Workers

7.1%

7.2% 6.6%
Post Doc Fellows 16.5% 17.0% 17.8%
Faculty & Staff -
Additional Compensation
1.5% 1.4% 1.4%

 


Fringe Benefit Rate Detail

 

Facilities and Administrative (F&A) and Fringe Benefit Costs Rate Agreement