Instructions for New Hires

If you are a newly hired employee, please complete all of the necessary forms that relate to your type of appointment. For example, if you have been hired into a Civil Service position, then use the grouping of forms under that heading. Please be sure to sign and date any forms which require your signature. Upon completion of the forms, please return the forms to the appropriate department in which you will be working. This will assist us in expediting the processing of your
paperwork.  If you need assistance with any of the forms or have any questions, please contact your department's representative or our human resources department at (504) 568-4834. 

For more information on our drug testing policy/procedures and instructions, please visit our drug testing policies and procedures page.  Direct deposits are mandatory, please click here for the direct deposit form.

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Classified/Civil Service New Hire Forms

Please be sure to print each form on a separate page. For example, do not print the Oath of Affirmation behind the L-4 form or vice versa.

• ACA Healthcare Marketplace Notice
• Civil Service Application
• Biographical Data Form
• Oath of Affirmation
• W-4 Form
• Supplemental Form W-4 Non-Resident Aliens (Notice 1392)
• Employee Withholding Exemption Certificate (L-4) Form
• Act 372 - Selective Service Registration
• Alien Tax Information Request
• Data Protection Form
• Current Retirement Status
• Direct Deposit
• Prior State Service Questionnaire Form
• VEVRAA Invitation to Self ID Post Offer
• Voluntary Self Identification of Disability
• Benefit Enrollment Deadline Information
• Education Questionnaire for Classified Employees
• Probation Acknowledgement
• Agreement To Submit to Alcohol and/or Drug Test
• Post Job Offer Drug Testing Instructions for Job Candidates & House Officers
• Reference Check Forms

 

Faculty New Hire Forms

Please be sure to print each form on a separate page.  For example, do not print the Oath of Affirmation behind the L-4 form or vice versa.

• Biographical Data Form
• Prior State Service Questionnaire Form
• W-4 Form
• Supplemental Form W-4 Non-Resident Aliens (Notice 1392)
• Alien Tax Information Request
• Employee Withholding Exemption Certificate (L-4) Form
• Direct Deposit
• Current Retirement Status
• ACA Healthcare Marketplace Notice
• Oath of Affirmation
• Act 372 - Selective Service Registration
• Data Protection Form
• ACT 264 Acknowledgement Form
• VEVRAA Invitation to Self ID Post Offer
• Voluntary Self Identification of Disability
• Benefit Enrollment Deadline Information
• Agreement To Submit to Alcohol and/or Drug Test
• Post Job Offer Drug Testing Instructions for Job Candidates & House Officers

 

Gratis New Hire Forms

Please be sure to print each form on a separate page.  For example, do not print the Oath of Affirmation behind the L-4 form or vice versa.

• Biographical Data Form
• Prior State Service Questionnaire Form
• W-4 Form
• Supplemental Form W-4 Non-Resident Aliens (Notice 1392)
• Alien Tax Information Request
• Employee Withholding Exemption Certificate (L-4) Form
• Direct Deposit
• Current Retirement Status
• ACA Healthcare Marketplace Notice
• Oath of Affirmation
• Act 372 - Selective Service Registration
• Data Protection Form
• VEVRAA Invitation to Self ID Post Offer
• Voluntary Self Identification of Disability
• Employee Eligibility Verification (I-9) Form with proper documentations

 

Residents (House Officers) New Hire Forms

Please be sure to print each form on a separate page.  For example, do not print the Oath of Affirmation behind the L- 4 form or vice versa.

• Biographical Data Form
• W-4 Form
• Supplemental Form W-4 Non-Resident Aliens (Notice 1392)
• Alien Tax Information Request
• Employee Withholding Exemption Certificate (L-4) Form
• Direct Deposit
• ACA Healthcare Marketplace Notice
• Oath of Affirmation
• Act 372 - Selective Service Registration
• Data Protection Form
• VEVRAA Invitation to Self ID Post Offer
• Voluntary Self Identification of Disability
• Benefit Enrollment Deadline Information
• Agreement To Submit to Alcohol and/or Drug Test
• Post Job Offer Drug Testing Instructions for Job Candidates & House Officers

 

Student Worker Onboarding Forms

Please be sure to print each form on a separate page.  For example, do not print the Oath of Affirmation behind the L- 4 form or vice versa.

• Student Employment Application

• Biographical Data Form

• Data Protection Form

• Oath of affirmation form

• Direct Deposit Form

• W-4 Form

• L-4 Form

• VEVRAA Invitation to Self ID Post Offer

• Voluntary Self Identification of Disability

• Educational Verification Form

 

Unclassified Staff New Hire Forms

Please be sure to print each form on a separate page.  For example, do not print the Oath of Affirmation behind the L-4 
form or vice versa.

• Biographical Data Form
• Prior State Service Questionnaire Form
• W-4 Form
• Supplemental Form W-4 Non-Resident Aliens (Notice 1392)
• Alien Tax Information Request
• Employee Withholding Exemption Certificate (L-4) Form
• Direct Deposit
• Current Retirement Status
• ACA Healthcare Marketplace Notice
• Oath of Affirmation
• Act 372 - Selective Service Registration
• Data Protection Form
• ACT 264 Acknowledgement Form
• VEVRAA Invitation to Self ID Post Offer
• Voluntary Self Identification of Disability
• Benefit Enrollment Deadline Information
• Notification and Authorization for Release of Information for Educational Background Check
• Agreement To Submit to Alcohol and/or Drug Test
• Post Job Offer Drug Testing Instructions for Job Candidates & House Officers

 

Important Contact Information

 

For other general phone numbers, please click here.