Outlook for Android

Initial Configuration


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Instructions to configure Outlook for Android

  1. Go to Google Play store and search for “Microsoft Outlook” and select the “INSTALL” button

    • screenshot - Outlook for Android download

  2. Once Outlook is installed, open the application and click on the “GET STARTED” button.
     
    • screenshot - Outlook intro screen
       
  3. On the “Add account” screen, enter your full @lsuhsc.edu email address and hit “CONTINUE >”
     
    • screenshot - add account
       
  4. You will see the LSU Health New Orleans page asking that you sign in with your organizational account.  Use your LSUHSC email address and your password.
     
    • screenshot - enter LSUHSC credentials
       
  5. If you are enrolled in Multi Factor Authentication, you will need to confirm your access (phone confirmation or fingerprint).
     
  6. Activate Device Administrator – If you wish to receive LSUHSC email on your device, the app needs to be a Device Administrator.  This will allow the ability to remotely wipe your device if it is lost or stolen. Click “Activate” to set this up.  (Your full email address will appear below “Activate device administrator”).
     
    • screenshot - activate device administrator
       
  7. The next screen will define what a device admin app allows.  Read this screen and select “Activate this device admin app”.
     
    • screenshot - activate device admin app approval
       
  8. Click “SKIP” unless you want to add another account.
     
    • screenshot - add another account if needed now
       
  9. The next few screens are informational screens about focused inbox, calendar and search. Read over the screens and tap the check mark.
     
  10. You will finally see a message that you have completed the installation.
     
    • screenshot - you have completed initial installation

       

 

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Settings and Preferences


Focused Inbox and Organize by Thread

  • Focused Inbox separates your inbox into two tabs - Focused and Other.
    • Your most important email messages are on the Focused tab while the rest remain easily accessible - but out of the way - on the Other tab.
    • "Focused Inbox" can be trained to know what is important to you
  • "Organize mail by thread" will group your messages by topic thread instead of just displaying them sorted by arrival time
  • To configure either of these, select the hamburger menu Hamburger in the upper left corner of the screen.
  • Select the gear icon in the lower left hand corner of the next screen to pull up the Settings page.
  • In the "Mail" section of Settings page, switch the toggle for “Focused Inbox” to on (blue) or off (grey)
  • Switch the "Organize mail by thread" to on (blue) or off (grey)
  • Click the ““ when done
     
  • screenshot - mail settings

 

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Configure an Out of Office Message
 

  • Select the hamburger menu Hamburger in the upper left hand corner of the screen.
  • Select the gear icon in the lower left hand corner of the following screen.
  • On the Settings screen under the "Accounts" section select your username@lsuhsc.edu Office 365 account.
  • Select "Automatic replies" to configure this option

    screenshot - out of office message
     
  • On the next screen toggle the switch for “Automatic Replies” to ON and the configuration options will be displayed
  • Select “Reply to everyone” or "Reply only to my organization"
    Note: if you select "Reply to everyone", you can setup different messages for your organization and for external senders
  • Setup your messages under “Reply to my organization with” and/or “Reply to everyone with”
  • When you are finished, click the Check mark in the upper right corner to confirm your change

  • screenshot - automatic replies
     

 

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Add a Signature to Emails
 

  • Select the hamburger menu Hamburger in the upper left hand corner of the screen
  • Select the gear icon in the lower left hand corner of the following screen.
  • Under the “Mail” section select the “Signature” setting
  • Type what you would like for your signature to be. In this example the signature is "Get Outlook for Android"
  • When you are finished, click the Check mark in the upper right corner to confirm your change

    screenshot - add signature setting

 

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Mail

Mail Filter

  • At the bottom of the main screen from left to right are 3 icons, mail, search and calendar.
  • When the mail icon is selected, it will display the mail items in the current folder.
  • Click the name of the folder (for example Inbox) to see a list of other folders.
  • The “Filters” menu in the upper right hand corner can filter your view.
  • There are 4 options available from the Filters dropdown menu: 1) All messages 2) Unread Messages 3) Flagged Messages and 4) Attachments

    Mail Menu – Filter Dropdown Menu

  • screenshot - filter settings
    •  
  • Unread Messages

  • screenshot - unread messages
     
  • Flagged Messages

    screenshot - filter settings
     
  • Attachments

    screenshot - filter settings
     

 

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Compose Email, Reply and Forward

  • To compose a message, click on the Pencil icon at the bottom right of the screen
    • In the To and CC fields, start typing names or email addresses, and matching names will be suggested
    • Enter your Subject line and the body of the message
    • Click the paperclip icon to attach files - attachments you have sent before, or from your One Drive for Business files
    • Select the white "Send" arrow Send Arrow to send your message

      Screenshot_20190515-142224
       
  • Reply, Reply to All, Forward
    • When reading a message, click on the Reply Arrow in the bottom left of the message
    • You can choose to Reply, Reply all, Forward, or Edit Recipients
    • Compose your message and click the "Send" arrow Send Arrow to send your message

 

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Search (Contacts, Mail, Files...)

Search Functionality

  • The middle icon at the bottom of the main screen, the magnifying glass, is the search icon, to locate contacts, mail, and files.

    screenshot - search screen
     
  • For example: If the username "mmande" is entered in the search criteria above the search results below would appear.
  • Instead of typing a username, a full name could be entered or one of the named icons of a recent Contact could be selected.
  • Addresses from both the Global Address List and your personal Contacts folder will be searched.
  • Search results will list the names and email addresses that match.  Select the desired Contact.
  • The next screen will list a brief Contact summary, email messages with that Contact, events including this contact and files shared with this contact.
  • Clicking on the user's name will expand the Contact information, and display Contact information, emails and attachments shared.
  • Select "More Info" under the contact information to view additional Contact details. 
  • Select the arrow next to "Conversations" to browse through all emails involving you and this contact.
  • Select the arrow next to "Attachments" to browse through all files shared between you and this contact.

    screenshot - search results
     
  • From the main seach screen, you can create a new Contact in your personal Contacts folder by clicking the "Create +" in the top right
  • You can manually add a Contact, or if supported by your phone, Scan a business card

 

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Calendar

Calendar Functionality

  • The icon on the bottom right of the main screen is the Calendar icon.  View the calendar to display scheduled meetings and appointments.
  • New entries can be added by clicking on the "+" icon on the bottom right of the screen.
  • A "New Event" screen will show requesting a title, people, date and time, location, description, alert and other options.
     
  • screenshot - calendar check

     

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Calendar Views

  • The last icon, to the far right, is the calendar icon. There is a view selector icon in the top right corner that will allow you to show the calendar by the agenda, or by day, by 3-day, or month views.  
     
  • screenshot - calendar selection

     
  • Agenda View
    While in Agenda View, you can easily pull down the calendar to switch to another day or scroll to another month.
    Then push the calendar back up to see the agenda for that day.

    screenshot - agenda view

  • Day View
    To select different dates in this view, pull down the date bar and scroll through the dates selecting the month and day to view.


    screenshot - day view
     
  • 3 Day View
    To select other dates in this view, scroll to the left or right.

    screenshot - 3 day view
     
  • 1 Month View
  • To view other dates scroll up and down.

    screenshot - 1 Month view
     

 

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View Other Calendars

  • From the main screen select the calendar icon.
  • Select the hamburger menu in the upper left hand corner.
  • Select the "Calendar +" icon in the upper left hand corner of the screen.
  • Select “Add a shared calendar”.

     screenshot - add shared calendar
     
  •  Type in the first few letters of the name of the shared calendar, and a list will appear. Select the calendar you want from the list.

    screenshot - search for shared calendar
     
  • Select the calendar and verify that you can view the contents.
     

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Feedback:

Do you have a suggestion for improving Outlook for Android documentation? Please let us know.

 

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