Student Worker Policies and Procedures

Minimum Qualifications

To be eligible for employment as a Student Worker at LSUHSC-N.O., an individual must be a full time student in good standing; enrolled in an accredited high school, junior college, college or university, or a vocational-technical school.

The definition of a full-time student will rely on the definition used by the institution in which the student is enrolled. Further, if an undergraduate student is in his last semester then any amount of credit hours are acceptable.

Approval to hire a student worker should be obtained from the appropriate administrative official; Department Head, Dean's Office, director, etc.

PRIOR TO THE SELECTED STUDENT BEING HIRED OR STARTING WORK, HIRING DEPARTMENTS MUST COMPLETE and collect the following necessary appointment documents for submission to Human Resource Management.  In addition, a completed packet of the LSUHSC - New Orleans Policies (Equal Employment Opportunity, Americans with Disabilities Act of 1990, The Family and Medical Leave Act, Violence in the Workplace, Drug Prevention Program, Drug Testing Program, Sexual Harassment, and PM-23 Drug Free Workplace Policies) must be given to the prospective student worker and the acknowledgement form of such policies is completed.

  • PER - 2 (Indicate responsibility level of the position (Foundational, Professional, or Technical) in Comments Section)
  • Resume and Student Worker Application
  • Certification of full time student status
  • W - 4 AND L - 4 (Tax Withholding Forms)
  • Employee Eligibility Verification (I-9) Form with proper documentations
  • Biographical Data Form
  • IF STUDENT IS LESS THAN 18 YEARS OLD, a Dept. of Labor, "Intention To Employ" Form must be completed by the prospective hiring department and by the student to the issuing authority: 
    • If attending an Orleans Parish school, that authority is delegated to the school while in session and to Orleans Parish School Board when school is out of session at 3520 General DeGaulle Drive, Suite 5055, New Orleans, LA 70114. The Central Office will take your call or e-mail inquiry if you do not wish to come to General DeGaulle Drive. You may reach us via telephone at 504-304-3520.
    • If attending parochial school or public school in any other parish, that authority is the local parish school board. 
      The issuing authority will issue a Work Permit to LSUHSC-N.O. that must then be included in the student's hiring package. The "Intention To Employ" form can be obtained from Human Resource Management

LSUHSC-N.O. departments that are employing a student are required to re-certify the full time status and good standing of each student at the beginning of each new semester. This re-certification can be accomplished in two ways:

  1. Have the institution complete the "Request For Academic Certification" form (fax or mail)
  2. Obtain a letter from the registrar that certifies the student's full time status and good standing.

The re-certification documents must be retained by the employing department and a copy must be sent to HRM.

Once employed by LSUHSC-N.O., students are required to notify the employing department of any change in their full time status or in their academic or disciplinary standing at the institution. Any student that is placed on academic or disciplinary probation must resign from their student worker position immediately.

Student workers should not be allowed to work in direct reporting relationships to any immediate family members.

The LSU Health Sciences Center - New Orleans reserves the right to terminate a Student Worker at any time.

Students are not to work in excess of 20 hours per week during any week in which classes are in session or exams are scheduled for that full week.

Students shall only be paid for actual hours worked.

Only LSU Health Sciences Students working 20 or fewer hours per week during the period they are attending school will be exempt from F.I.C.A. withholding taxes. F.I.C.A witholding taxes must be paid by all other students and by LSU Health Sciences Center students when they work more than 20 hours per week while attending school or during breaks in the academic calendar.

It is HR’s recommendation that at the discretion of the employing department, students may be given a $1 per hour rate increase after accumulating 12 working months of LSUHSC-N.O. experience.

Hiring departments should specifically identify the responsibility level of the position (Foundational, Professional, or Technical) in the comments section of the PER-2 when a Student Worker is hired. The comments section of a PER-3 should be similarly annotated when moving a Student Worker from one responsibiltiy level to another, or giving a pay increase on the same level.

How to Hire a Student Worker

  1. Obtain approval to hire a student worker from appropriate administrative official; Department head, Dean's Office, Director, etc.
  2. Determine the duties and responsibilities of the position to be filled by a Student Worker.
  3. Determine the minimum qualifications of a Student Worker that would be needed to complete the duties and responsibilities.
  4. Based on the above, determine theResponsiblity level that will be applicable to the position. (If unsure, please contact the compensation department)
  5. Solicit qualified applicants for the particular Student Worker position. Human Resource Management typically has a pool of student applicants.
  6. Screen applications and interview qualified candidates.
  7. Select best qualified candidate and determine the starting rate for the position. Departments will have the discretion of appointing at any point in the range based on the nature of the work performed, the relevant work experience of the student, the student's academic level, and the student's academic performance.
  8. PRIOR TO THE SELECTED STUDENT BEING HIRED OR STARTING WORK, HIRING DEPARTMENTS MUST COMPLETE and collect the following necessary appointment documents for submission to Human Resource Management.  In addition, a completed packet of the LSUHSC - New Orleans Policies (Equal Employment Opportunity, Americans with Disabilities Act of 1990, The Family and Medical Leave Act, Violence in the Workplace, Drug Prevention Program, Drug Testing Program, Sexual Harassment, and PM-23 Drug Free Workplace Policies) must be given to the prospective student worker and the acknowledgement form of such policies is completed: 
  •  
  • PER - 2 (Indicate the position's Responsibility Level in Comments Section)
  • Resume and Student Worker Application
  • Certification of full time student status
  • W - 4 AND L - 4 (Tax Withholding Forms)
  • Employee Eligibility Verification (I-9) Form with proper documentations
  • Biographical Data Form
  • IF STUDENT IS LESS THAN 18 YEARS OLD, a Dept. of Labor, "Intention To Employ" Form must be completed by the prospective hiring department and by the student to the issuing authority: 
    • If attending an Orleans Parish school, that authority is delegated to the school while in session and to Orleans Parish School Board when school is out of session at 3520 General DeGaulle Drive, Suite 5055, New Orleans, LA 70114. The Central Office will take your call or e-mail inquiry if you do not wish to come to General DeGaulle Drive. You may reach us via telephone at 504-304-3520.
    • If attending parochial school or public school in any other parish, that authority is the local parish school board. 
      The issuing authority will issue a Work Permit to LSUHSC-N.O. that must then be included in the student's hiring package. The "Intention To Employ" form can be obtained from Human Resource Management
  • Direct Deposit Form
  • Data Protection Form
  • Oath of Affirmation
  • Verification of full-time student status
  • Copy of Social Security card

The issuing authority will issue a Work Permit to LSUHSC that must then be included in the student's hiring package. The "Intention To Employ" form can be obtained from departmental offices, Deans Offices, Human Resource Management, or the LSUHSC-N.O. Website.

The Student Worker Responsibiltiy levels and starting rates are designed to reflect the differences in job duties and responsibilities within the structure and brings clarity and consistency to the assignment and pay rates for student workers across the LSU Health Sciences Center – New Orleans Campus.

The type work required and the education level of the incumbent define student worker roles at LSUHSC-NO.  There are three types of roles.

  • Foundational – Performing standard or routine tasks, clerical support, manual labor, non-technical laboratory tasks.  Tasks may be complex, such as collecting data from multiple sources to compile spreadsheets, reports, or presentations, cleaning equipment, preparing samples, or monitoring instruments.  Some specialized training may be required to fill these roles.
  • Professional – Requires use of college level education to perform complex tasks requiring independent judgement.   Tasks would include duties such as executing experimental protocols, analyzing data, diagnosing computer system issues, or planning and implementing projects.
  • Specialized Technical – Performing highly specialized professional and technical duties directly related to their field of study.  Only open to students who are working towards an advanced degree in healthcare related professions.

Starting salaries should be determined using the scale below based on the complexity of the work performed and the student’s prior work experience/skills.  After a full year in the department and at the department’s discretion, the student’s rate may be increased by up to $1 per hour, if performance warrants and budget allows.  Increases must be approved and submitted on an PER-3 Form to Human Resources prior to the effective date.

Student worker image

*Students may be paid below this level based on available funding until the start of the next fiscal year.  Exceptions to these rates should be rare for extraordinary situations and discussed with the compensation department prior to extending offers.

 

Hiring Checklist for Student Workers

Per-2 Form (Indicate Pay Scale and Step in Comments Section)

 Resume and Student Worker Application

Employee Eligibility Verification (I-9) Form with proper documentations

Complete W-4 and L - 4 (Tax Withholding Forms)

Biographical Data Form

      Is student less than 18 years old?  If YES, then also provide:

Intention to Employ Form (Work Permit Form - Provide only if student is less than 18 years old)

Direct Deposit Form

Data Protection Form

Oath of Affirmation

 Verification of full-time student status

 Copy of Social Security card


This Checklist is intended to be a working aid to assist the departmental Business Manager or administrator in identifying and completing all the necessary forms related to the appointment of a student worker.


Download Student Worker Documents

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