Subaward Payment Request

 

To streamline the payment request process for subaward invoices, please send them, signed by the business manager and PI, to our nosponproj@lsuhsc.edu e-mail  address. 

 

In the Subject line, please place the following:

RE: Subaward Invoice project number, Subawardee Name, Invoice Number and/or time period covered by the invoice. 

For example:  “RE: Subaward Invoice 149742358A, LSUHSC-Shreveport, S21-0589, Dec 2020”. 

 

Also, invoices sent to us for approval must have current and correct information on them, specifically:

  • LSUHSC project number
  • LSUHSC Purchase Order (P.O.) number – must be an active P.O. with funds available
  • Departmental signature approval 
  •  PI certification signature 
  • Contracts Management Office Tracking #, if stated, should be correct (for example, SOM-21-17-102)
  • FINAL invoices should be marked "FINAL" and a certificate of sub-recipient form should be attached ( see under desk audit)
  • Hgh Risk subrecipients should have full documentation for invoice and a sub-recipient High Risk Subrecipient certification form

  

                           Subrecipient Monitoring

 

  • -Subrecipient Monitoring Webcast - June 10, 2014

             **HRSA Presentation Slides**

             Link

 

  • -Subrecipient Monitoring Policy - As of 3/10/16

              Policy

 

  • Subrecipient Invoice template invoice -

              Form

 

  • Subrecipient Invoice Certification form (for internal approval by LSUHSC-NO personnel)

             Form

 

         -The CFDA title may be found on https://www.cfda.gov/

         -For award type, please enter the awarding agency (NIH, CDC, NSF, etc

 

                                             Desk Audit on Subrecipient Invoice

 

Desk Audits should be sent to the NOsponproj@lsuhsc.edu e-mail address

Desk Audit --  Subrecipient Invoice Certification forms have to be completed and signed by the subrecipient.

 

  • Desk Audit form      

             Form

  • Desk audit suggestions:

             Suggestions

 

                    Certificate of Sub-recipient forms For Desk Audits , Final Invoices and High Risk Subawardee

  • Desk Audit - Low/Medium Risk - Certification of Sub-recipient form - (also for use during review of sub-recipient's final invoice)

             Form

 

  • Desk Audit - High Risk - Certificate of Subrecipient form -

              Form