Sponsored Projects Office
The Sponsored Projects Office is responsible for oversight of grants and research contracts - from approving budget proposals before submission to financial reporting.
Our office is located in Room 612 of the Resource Center.
Key Sponsored Projects Policies:
All university personnel are required to comply with the following policies regarding sponsored projects:
To ensure prompt response to inquiries and requests, please send all requests directly to firstname.lastname@example.org. Thank you!
Assistant Director of Sponsored Projects Accounting
Phone: (504) 568-4867
Manager - Research Administration and Fiscal Analysis
Phone: (504) 599-0841
Manager - Grants Billing & Fiscal Operations
Phone: (504) 568-3092
Senior Staff Accountant
Phone: (504) 568-4979
Phone: (504) 568-3674
Funding Accountability and Transparency Act (FFATA)
FFATA requires that information on federal contracts and awards be made available to the public via an easy to use single, searchable website. This act was signed into law September 2006; however the requirement for sub recipient information was never fully implemented or enforced. OMB is now requiring sub recipient reporting for all Federal Funded Prime Awards and Contracts dated on or after October 1, 2010. All Prime awardees must report first-tier sub-award information for all sub-awards of $25,000 or more.
NIH SALARY CAP
FY 2019 Awards Issued
October 1, 2018 through January 5, 2019 (Executive Level II) $189,600
January 6, 2019 through September 30, 2019 (Executive Level II) $192,300
FY 2018 Awards Issued
October 1, 2017 through January 6, 2018 (Executive Level II) $187,000
January 8, 2018 through September 30, 2018 (Executive Level II) $189,600
Time and Effort Forms are produced to certify Federal effort per the Uniform Guidance. Other sponsored agencies require us to maintain Time and Effort Certifications. The State Legislative Auditors review these forms for compliance with the Uniform Guidance, to validate Cost Sharing, to validate effort on other sponsored programs, and to ensure State Unrestricted Funds are used appropriately.
Delinquent Time and Effort Forms can result in the disallowance of salaries by Federal or State Auditors.
NIH Salary Cap Link: http://grants.nih.gov/grants/policy/salcap_summary.htm
Our Time and Effort Policy is located at the link below:
Please contact the Grants Management Specialist that is listed in your notice of award with any questions.
Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2019
Notice Number: NOT-OD-19-036
Release Date: November 27, 2018
This Notice supersedes NOT-OD-18-175 and establishes stipend levels for fiscal year (FY) 2019 Kirschstein-NRSA awards for undergraduate, predoctoral, and postdoctoral trainees and fellows, as shown in the tables below. In addition, the Training Related Expenses and the Institutional Allowance for postdoctoral trainees and fellows have been increased. The Training Related Expenses and Institutional Allowances for predoctoral trainees and fellows and the Tuition and Fees for all educational levels remain unchanged. This Notice reflects the Department of Defense and Labor, Health and Human Services, and Education Appropriations Act, 2019 ( Public Law 115-245), signed into law on September 28, 2018.
The budgetary categories described in this Notice apply only to Kirschstein-NRSA awards made with FY 2019 funds. All FY 2019 awards previously issued using NOT-OD-18-175 will be revised to adjust funding to the FY 2019 levels. Appointments to institutional training grants that have already been awarded in FY 2019 must be amended to reflect the FY 2019 stipend levels once the training grant award has been adjusted by the NIH. Amended appointments must be submitted through xTrain in the eRA Commons. Retroactive adjustments or supplementation of stipends or other budgetary categories with Kirschstein-NRSA funds for an award made prior to October 1, 2018 are not permitted.
Effective with all Kirschstein-NRSA awards made on or after October 1, 2018, the following annual stipend levels apply to all individuals receiving support through institutional research training grants or individual fellowships, including the Maximizing Access to Research Careers (MARC) and Building Infrastructure Leading to Diversity (BUILD) programs.
Undergraduates in the MARC and BUILD Programs: For institutional training grants (T34, TL4), two stipend levels may be used for undergraduate candidates: Freshmen/Sophomores and Juniors/Seniors.
|Career Level||Stipend for FY 2019||Monthly Stipend|
Predoctoral Trainees and Fellows: For institutional training grants (T32, T35, T90, TL1) and individual fellowships (F30, F31), one stipend level is used for all predoctoral candidates, regardless of the level of experience.
|Career Level||Years of Experience||Stipend for FY 2019||Monthly Stipend|
Postdoctoral Trainees and Fellows: For institutional training grants, (T32, T90, TL1) and individual fellowships (F32), the stipend level for the entire first year of support is determined by the number of full years of relevant postdoctoral experience when the award is issued. Relevant experience may include research experience (including industrial), teaching assistantship, internship, residency, clinical duties, or other time spent in a health-related field beyond that of the qualifying doctoral degree. Once the appropriate stipend level has been determined, the trainee or fellow must be paid at that level for the entire grant year. The stipend for each additional year of Kirschstein-NRSA support is the next level in the stipend structure and does not change mid-year.
|Career Level||Years of Experience||Stipend for FY 2019||Monthly Stipend|
|7 or More||$61,308||$ 5,109|
Senior Fellows (F33 only): The stipend level must be commensurate with the base salary or remuneration that would have been paid by the institution with which the individual is permanently affiliated when the award is issued, but cannot exceed the current Kirschstein-NRSA stipend limit set by the NIH for those with 7 or more years of experience. The level of Kirschstein-NRSA support will take into account concurrent salary support provided by the institution and the policy of the sponsoring institution. NIH support does not provide fringe benefits for senior fellows.
Current stipend levels are to be used in the preparation of future competing and non-competing NRSA institutional training grant and individual fellowship applications. They will be administratively applied to all applications currently in the review process.
NRSA support is limited to 5 years for predoctoral trainees (6 years for dual-degree training), and 3 years for postdoctoral fellows. The NIH provides eight levels of postdoctoral stipends to accommodate individuals who complete other forms of health-related training prior to accepting a Kirschstein-NRSA supported position. (The presence of eight discrete levels of experience, however, does not constitute an endorsement of extended periods of postdoctoral research training).
It should be noted that the maximum amount that NIH will award to support the compensation package for a graduate student research assistant remains at the zero level postdoctoral stipend, as described in NOT-OD-02-017.
Tuition and Fees, Training Related Expenses, and Institutional Allowance for Kirschstein-NRSA Recipients
The NIH will provide funds for Tuition and Fees, Training Related Expenses, and Institutional Allowance as detailed below. The amounts for tuition do not change but the Training Related Expenses and the Institutional Allowance for postdoctoral trainees and fellows are increased by $1,000.
A. Tuition and Fees
Undergraduate and Predoctoral Trainees and Fellows: For institutional training grants (T32, T34, T35, T90, TL1, TL4) and individual fellowships (F30, F31), an amount per predoctoral trainee or fellow equal to 60% of the actual tuition level at the applicant institution, up to $16,000 per year, will be provided. If the trainee or fellow is enrolled in a program that supports formally combined, dual-degree training (e.g., MD/PhD, DO/PhD, DDS/PhD, AuD/PhD, DVM/PhD), the amount provided per trainee or fellow will be 60% of the actual tuition level, up to $21,000 per year.
Postdoctoral Trainees and Fellows: For institutional training grants (T32, T90, TL1) and individual fellowships (F32, F33), an amount per postdoctoral trainee or fellow equal to 60% of the actual tuition level at the applicant institution, up to $4,500 per year, will be provided. If the trainee or fellow is enrolled in a program that supports postdoctoral individuals in formal degree-granting training, an amount per postdoctoral trainee or fellow equal to 60% of the actual tuition level at the applicant institution, up to $16,000 per year, will be provided.
B. Training Related Expenses on Institutional Training Grants
For institutional training grants (T32, T35, T90, TL1), these expenses (including health insurance costs) for predoctoral and postdoctoral trainees will be paid at the amounts shown below for all competing and non-competing awards made with FY 2019 funds.
• Predoctoral Trainees: $4,200
• Postdoctoral Trainees: $10,850
C. Institutional Allowance for Individual Fellows
This allowance for predoctoral and postdoctoral fellows will be paid at the amounts shown below for all competing and non-competing awards made with FY 2019 funds.
Institutional Allowance for individual fellows (F30, F31, F32, F33) sponsored by non-Federal Public, Private, and Non-Profit Institutions (Domestic & Foreign, including health insurance):
• Predoctoral Fellows: $4,200
• Postdoctoral Fellows: $10,850
Institutional Allowance for individual fellows (F30, F31, F32, F33) sponsored by Federal and For-Profit Institutions (including health insurance):
• Predoctoral Fellows: $3,100
• Postdoctoral Fellows: $9,750
Please direct all inquiries to:
See Frequently Asked Questions Related to NRSA Tuition, Fees, and Health Insurance Policies: https://grants.nih.gov/training/nrsa_tuition_q&a.htm .
Specific questions concerning this notice or other policies relating to training grants or fellowships should be directed to the grants management office in the appropriate NIH Institute or Center, AHRQ, or HRSA.
General inquiries concerning NRSA stipend and tuition policies should be directed to: